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Office Support Specialist

2 months ago

Kelowna, British Columbia, Canada Khaira Painting Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Khaira Painting Ltd. As an Office Support Specialist, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Communication and Reception
    • Receive and forward incoming correspondence, including emails and letters, in a timely and efficient manner.
    • Provide exceptional customer service to clients and visitors, responding to their inquiries and concerns in a professional and courteous manner.
  • Administrative Support
    • Sort, process, and verify applications, receipts, and other documents, ensuring accuracy and attention to detail.
    • Process incoming and outgoing mail, both manually and electronically, maintaining confidentiality and discretion when handling sensitive information.
    • Manage office supplies and maintain inventory, ensuring that the office is well-stocked and equipped to meet the needs of our team.
  • Record Keeping and Data Entry
    • Accurately record and maintain up-to-date records of client interactions, correspondence, and other relevant information.
    • Enter data into our database and other systems, ensuring accuracy and attention to detail.
  • Security and Safety
    • Ensure that all confidential and sensitive information is handled in accordance with our company's policies and procedures.
    • Report any security or safety concerns to management in a timely and efficient manner.
  • Work Environment and Physical Demands
    • Work in a fast-paced environment, with a high level of attention to detail and organizational skills.
    • Perform repetitive tasks, such as data entry and record keeping, with accuracy and efficiency.
  • Personal Qualities and Suitability
    • Demonstrate a strong client focus, providing exceptional service and support to our clients and visitors.
    • Be highly organized and able to prioritize tasks effectively, managing multiple projects and deadlines.
    • Work in a team environment, supporting colleagues and contributing to the success of our company.
    Requirements
    • Education
      • Secondary (high) school graduation certificate.
    • Experience
      • 1 to less than 7 months of experience in an administrative or customer service role.
    • Language
      • Fluent in English.
    • Work Hours
      • 40 hours per week.