Office Coordinator

3 weeks ago

Ottawa, Ontario, Canada 13398897 Canada Inc. Full time
Position Overview

The role of the Administrative Assistant at 13398897 Canada Inc. involves providing essential support to ensure smooth office operations. This position is pivotal in maintaining organizational efficiency and facilitating communication within the team.

Key Responsibilities
  • Education: Secondary (high) school graduation certificate is required.
  • Experience: A minimum of 1 year to less than 2 years in a similar role.
  • Office Management: Arrange and coordinate seminars, conferences, and other events.
  • Training: Mentor and train new staff members.
  • Documentation: Record and prepare minutes for meetings, seminars, and conferences.
  • Procedures: Determine and establish office procedures and routines.
  • Scheduling: Schedule and confirm appointments effectively.
  • Communication: Answer telephone calls and relay messages promptly.
  • Data Management: Compile data, statistics, and other relevant information.
  • Inventory Control: Order office supplies and maintain inventory levels.
  • Travel Arrangements: Organize travel itineraries and make necessary reservations.
  • Reception Duties: Greet visitors and direct them to appropriate contacts or service areas.
  • Filing Systems: Set up and maintain both manual and computerized information filing systems.
  • Correspondence: Type and proofread various documents, including correspondence and forms.
  • Customer Service: Provide excellent customer service to clients and visitors.
Work Environment

This position operates in a fast-paced environment requiring a high level of attention to detail. The role demands adaptability and the ability to manage multiple tasks efficiently.

Employment Details
  • Employment Type: Permanent
  • Language of Work: English
  • Working Hours: 30 to 40 hours per week

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