Office Coordinator

4 weeks ago

Ottawa, Ontario, Canada M. Davis Landscape & Design Inc. Full time
Position Overview

We are seeking a dedicated Administrative Support Specialist to join our team at M. Davis Landscape & Design Inc. This role is essential in ensuring the smooth operation of our office and supporting our staff in various administrative tasks.

Key Responsibilities
  • Policy Implementation: Develop and enforce office policies and procedures to enhance operational efficiency.
  • Office Management: Establish and maintain effective office procedures and routines.
  • Appointment Coordination: Schedule and confirm meetings and appointments.
  • Communication: Manage incoming calls and relay messages promptly.
  • Inventory Management: Order and maintain office supplies, ensuring adequate stock levels.
  • Filing Systems: Set up and oversee both manual and digital filing systems for information management.
  • Database Maintenance: Manage and update our digital database effectively.
  • Appointment Booking: Coordinate and book appointments as required.
Technical Proficiency

Proficient in MS Office applications to support daily tasks and communications.

Personal Attributes
  • Exceptional oral and written communication skills.
  • Highly organized with a keen attention to detail.
  • Strong time management abilities.
Experience Requirements

Minimum of 1 to 2 years of relevant experience in an administrative role.

Benefits
  • Health Benefits: Includes disability benefits and a comprehensive health care plan.
  • Financial Benefits: Access to group insurance benefits.

Employment Type: Permanent position

Work Language: English

Work Hours: 40 hours per week

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