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Real Estate Administrative Assistant

2 months ago

Ottawa, Ontario, Canada ASB Law office Full time
About the Role

We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to join our team at ASB Law office. As a key member of our administrative team, you will provide exceptional support to our real estate lawyers and staff.

Key Responsibilities
  • Scheduling and Coordination
    • Schedule and confirm appointments with clients, lawyers, and other stakeholders
    • Coordinate travel arrangements and accommodations as needed
  • Administrative Support
    • Maintain accurate and up-to-date filing systems
    • Prepare and key in correspondence, reports, and other documents
    • Review and proofread documents to ensure compliance with legal procedures and grammatical usage
  • Bookkeeping and Financial Management
    • Perform basic bookkeeping tasks, including invoicing and expense tracking
    • Prepare financial statements and reports as required
  • Computer and Technology Skills
    • Proficient in MS Word, MS Office, and Adobe Acrobat Reader
    • Excellent communication and organizational skills
Requirements
  • Education
    • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years
  • Experience
    • 2 years to less than 3 years of experience in a similar role
  • Personal Qualities
    • Accurate and detail-oriented
    • Excellent oral and written communication skills
    • Organized and reliable
What We Offer
  • Work Environment
    • Relocation costs covered by employer
    • Free parking available
  • Professional Development
    • Learning/training paid by employer
  • Work Schedule
    • 37.5 hours per week
Language

The primary language of work is English.