Executive Assistant to CEO

7 days ago

Montreal, Quebec, Canada Reel One Entertainment Full time
Executive Assistant to CEO

Reel One Entertainment, a leading international television production and distribution company, is seeking a highly skilled Executive Assistant to support our CEO in the Montreal office.

Main Responsibilities:

  • Manage the CEO's daily calendar, ensuring all meeting locations and information are up-to-date and sending meeting/appointment reminders
  • Coordinate and set meetings in multiple time zones and countries
  • Track, coordinate, and communicate actionable items for the CEO
  • Plan and coordinate business travel arrangements for the CEO
  • Make reservations for the CEO
  • Coordinate the signature process for all documents to be signed by the CEO
  • Manage incoming creative or business development submissions as needed
  • Work closely with all departments
  • Plan various events
  • Responsible for office management duties and report to Human Resources

Required Skills/Qualifications:

  • Bachelor's degree or equivalent related work experience required
  • 1 to 3 years of experience in an administrative support role
  • Must be interested in learning the business aspect of the company, particularly production
  • Demonstrated ability to take direction, follow through on tasks with minimal additional direction, and be resourceful, self-driven, and able to prioritize
  • Prior experience and proven methodologies for understanding and anticipating executive needs to optimize efficiency, organize work, and quickly course-correct if challenges are presented
  • Must have a proven meticulous attention to detail in daily work habits
  • Proficiency in the PC operating system environment and MS Office (Outlook, Word, Excel, PowerPoint) required, as well as being technology and social media savvy
  • Exceptional verbal and written communication skills, especially in English
  • Ideally bilingual (English and French)
  • High level of professionalism, diplomacy, and discretion

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