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Executive Assistant to CEO
2 months ago
Reel One Entertainment is a dynamic international television production and distribution company with a strong presence in the global market.
We are part of a leading media conglomerate, with a rich history of producing high-quality TV programming that resonates with audiences worldwide.
Job SummaryWe are seeking an experienced Executive Assistant to join our team in Montreal. As a key member of our support staff, you will provide administrative support to our CEO, ensuring seamless day-to-day operations and contributing to the success of our company.
Main Responsibilities- Calendar Management: Manage the CEO's daily calendar, ensuring all meeting locations and information are up-to-date and sending meeting/appointment reminders.
- Meeting Coordination: Coordinate and set meetings in multiple time zones and countries, ensuring timely and efficient communication.
- Actionable Items: Track, coordinate, and communicate actionable items for the CEO, ensuring timely completion and follow-up.
- Business Travel: Plan and coordinate business travel arrangements for the CEO, including reservations and itinerary management.
- Document Management: Coordinate the signature process for all documents to be signed by the CEO, including preparation, scanning, and sending.
- Submissions: Manage incoming creative or business development submissions, as needed.
- Departmental Support: Work closely with all departments to ensure seamless communication and collaboration.
- Event Planning: Plan various events and meetings, ensuring timely and efficient execution.
- Office Management: Manage office duties and report to Human Resources on office-related matters.
- Education: Bachelor's degree or equivalent related work experience required.
- Experience: 1 to 3 years of experience in an administrative support role.
- Skills: Demonstrated ability to take direction, follow through on tasks with minimal additional direction, and be resourceful, self-driven, and able to prioritize.
- Language: Exceptional verbal and written communication skills, especially in English. Ideally bilingual (English and French).
- Professionalism: High level of professionalism, diplomacy, and discretion.
