Administrative Coordinator

1 month ago


Richmond Hill, Ontario, Canada Korea Goods Trading ( KGT ) Full time
Job Title: Administrative Assistant

Korea Goods Trading (KGT) is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.

Key Responsibilities:
  • Provide administrative support to the team, including scheduling appointments, managing calendars, and preparing meeting materials.
  • Assist with budget planning and expenditure control.
  • Train and develop other workers.
  • Record and prepare minutes of meetings, seminars, and conferences.
  • Schedule and confirm appointments.
  • Answer telephone calls and relay messages.
  • Answer electronic inquiries.
  • Advise senior management on administrative matters.
  • Order office supplies and maintain inventory.
  • Organize staff consultation and grievance procedures.
  • Oversee payroll administration.
  • Greet people and direct them to contacts or service areas.
  • Set up and maintain manual and computerized information filing systems.
  • Type and proofread correspondence, forms, and other documents.
  • Perform data entry.
  • Provide customer service.
  • Recruit and hire workers and carry out related staffing actions.
  • Maintain and manage digital databases.
  • Perform basic bookkeeping tasks.
  • Consult with clients after sale to provide ongoing support.
  • Supervise office and volunteer staff.
  • Assign, coordinate, and review projects and programs.
  • Plan, organize, direct, control, and evaluate daily operations.
Requirements:
  • Secondary (high) school graduation certificate.
  • 7 months to less than 1 year of experience.
  • Ability to work independently.
  • Fast-paced environment.
  • Work under pressure.
  • Attention to detail.
  • Repetitive tasks.
  • Work with minimal supervision.
  • Ability to multitask.
  • Excellent oral communication.
  • Excellent written communication.
  • Flexibility.
  • Organized.
  • Team player.
  • Client focus.
  • Reliability.
  • Time management.
  • Accountability.
  • Dependability.
  • Due diligence.
Computer and Technology Knowledge:
  • Google Docs.
  • MS Excel.
  • MS Outlook.
  • MS PowerPoint.
  • MS Windows.
  • MS Word.
  • Electronic scheduler.
  • Adobe Photoshop.
  • Database software.
  • MS Office.
  • Google Drive.
  • Electronic mail.
Area of Work Experience:
  • Purchasing, procurement, and contracts.
Area of Specialization:
  • Correspondence.
  • Reports and records.
  • Contracts.
  • Invoices.
Transportation/Travel Information:
  • Public transportation is available.
Work Conditions and Physical Capabilities:
  • Ability to work independently.
  • Fast-paced environment.
  • Work under pressure.
  • Attention to detail.
  • Repetitive tasks.
  • Work with minimal supervision.
Personal Suitability:
  • Ability to multitask.
  • Excellent oral communication.
  • Excellent written communication.
  • Flexibility.
  • Organized.
  • Team player.
  • Client focus.
  • Reliability.
  • Time management.
  • Accountability.
  • Dependability.
  • Due diligence.


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