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Senior Executive Assistant

3 months ago

Canada Cosmeticalabs Full time

Location: Remote

Job Overview:

At Cosmetica Laboratories, we pride ourselves on our commitment to innovation and excellence in the beauty industry. We are seeking a dedicated Senior Executive Assistant to support our Chief Operating Officer (COO) in driving our mission forward.

Key Responsibilities:

  • Serve as the primary liaison between the COO and both internal and external stakeholders, ensuring a professional and polished representation at all times.
  • Efficiently manage the COO's calendar, including scheduling appointments, meetings, and travel arrangements.
  • Prepare and refine correspondence, presentations, reports, and documents for the COO, ensuring they meet company standards for accuracy and professionalism.
  • Conduct thorough research and compile relevant data to assist the COO in making informed decisions.
  • Proactively anticipate the needs of the COO and address any administrative requirements.

Administrative Support:

  • Perform various administrative duties such as organizing meetings, coordinating travel, preparing expense reports, and managing incoming communications.
  • Assist in meeting preparations, including ordering and setting up meals, compiling agendas, and ensuring timely distribution of materials.
  • Maintain inventory of kitchen and office supplies to ensure a well-functioning work environment.
  • Provide additional administrative support to other executives as needed.

Qualifications:

  • A minimum of 2 years of experience in an administrative or executive assistant role.
  • Strong verbal and written communication skills, with the ability to handle sensitive and confidential information appropriately.
  • Proficient in technology and systems, including MS Outlook, SharePoint, Teams, Word, Excel, and PowerPoint.
  • Exceptional organizational and time management skills, with the ability to thrive under pressure and adapt to changing priorities.
  • Strong interpersonal skills to communicate effectively with executives and various stakeholders.

Cosmetica Laboratories Inc. is an equal opportunity employer, dedicated to fostering an inclusive environment that reflects the diversity of the community we serve. We are committed to providing accommodations for applicants and employees with disabilities throughout the recruitment process.