Administrative Assistant for Graduate Programs

6 days ago

Halifax, Nova Scotia, Canada Dalhousie University Full time
Job Summary

The Faculty of Arts and Social Sciences at Dalhousie University is seeking a highly organized and detail-oriented Administrative Assistant to provide support for the Department of History graduate program.

Key Responsibilities
  • Act as a resource for students, graduate committee, and graduate faculty, explaining department and university policies on a wide variety of issues.
  • Update and submit graduate program calendar entries.
  • Monitor the program scholarship budget and assist Graduate Coordinator with correct distribution of scholarship funds. Prepare TA-ship payroll for graduate students and graduate scholarship payments.
  • Coordinate graduate admissions for the department, which includes receiving and tracking applications, following up on missing documentation, calculating admission GPAs for each applicant, and answering inquiries from applicants about the status of their application.
  • Update faculty web pages, create new web pages as required, and update online graduate student handbook annually. Ensure all History department website updates and additions adhere to the Dalhousie web standards.
  • Perform general office and related duties, and serve as back-up to the Administrative Coordinator.
Required Qualifications
  • Business/Administrative Professional diploma with approximately three to five years' related work experience (or equivalent combination of training and experience).
  • Excellent communication, organization and interpersonal skills, attention to detail and the ability to multi-task.
  • Demonstrated strong written communication skills.
  • Proficiency in MS Office applications (Word, Excel, Outlook) and an aptitude for learning new software packages.
Assets
  • Experience in higher education or a similarly complex organization (government, health, etc.).
  • Knowledge of and ability to use Banner, Navigator, the Graduate Funding Payment System, and Electronic Personnel Action Forms.
  • Experience in website maintenance and familiarity with Adobe Experience Manager (AEM) content management program.
Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie's core competencies, in particular:

  • Self-Awareness & Professionalism
  • Respect & Inclusion
  • Adaptability
  • Knowledge & Thinking Skills
  • Communication
About Dalhousie University

Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province.

Benefits

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines. Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

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