School Based Administrative Assistant

3 weeks ago

Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

Competition #: 162C7-Aug2124A
Position: School Based Administrative Assistant
Location: Gaetz Brook Junior High
Department:
Assignment: School Based Administrative Assistant
Status: Permanent

Percentage: 100%
Start Date: Sunday, September
End Date:
Posted: Wednesday, August :00 PM
Deadline: Wednesday, August :00 PM

Details:

The Halifax Regional Centre for Education (HRCE) is the largest Centre for Education in Atlantic Canada with over 11,000 full-time, part-time and casual employees. Serving more than 58,000 students in 137 schools, our geographic region spans a 350 km radius. Add yourself to a world of learning today

HRCE offers:

  • Attractive schedules offering work/life balance
  • Competitive compensation and time off
  • Comprehensive health and dental benefits cost-shared with the employer
  • Defined benefit pension plan with contributions matched by the employer
  • Access to generous sick time benefits
  • Excellent career opportunities and potential for professional growth and development
  • Employee and Family Assistance Program

School Based Administrative Assistants are members of the Nova Scotia Government and General Employees Union, Local 53 (NSGEU). The NSGEU collective agreement can be accessed by clicking HERE .

The School Based Administrative Assistant shall provide the required administrative support to the school in all aspects of its day to day operations. A School Based Administrative Assistant works in a team-based environment and displays a high degree of professionalism and diplomacy in dealing with the general public, students, staff, volunteers and outside agencies. Consistent with Department of Education and Early Childhood Development and Halifax Regional Centre for Education policies, the Administrative Assistant will work within an established accountability framework to ensure maximum results are achieved in delivering support services to schools. Working collaboratively within the school, the Administrative Assistant reports directly to the School Principal.

Qualifications:

a) Completion of a diploma/certificate program from a recognized institution in Office Administration/Management, Secretarial Science, or an acceptable equivalent obtained through relevant job training and experience;

b) Minimum two (2) years recent experience in a fast-paced office environment utilizing an advanced computer system with proficiency in word processing, spreadsheets and databases;

c) Willingness to train in job-related software programs including an advanced Student Information System, accounting software and website maintenance required.

Rate of Pay:

The starting hourly rate is $24.20. Rates are based on a five (5) step scale with step increases occurring annually in accordance with the Collective Agreement as shown below.

Step

Hourly Rate

Annual Salary based on a 10-month schedule

Step 1

$24.20

$37,268

Step 2

$24.77

$38,145

Step 3

$25.38

$39,085

Step 4

$25.93

$39,932

Step 5

$26.94

$41,487

This is a 10-month per year position with a work schedule in accordance with the school year calendar which includes time off at Christmas and March Break. Permanent Administrative Assistants (10-month) remain at the same site annually and are placed on layoff when school is not in session for the months of July and August (unpaid period).

Hours of Work:

Seven (7) hours per day (excluding lunch) totalling 35 hours per week, Monday through Friday between the hours of 7:30 a.m. and 4:30 p.m. Administrative Assistants are entitled to an unpaid lunch break of at least one-half (1/2) hour and up to one (1) hour to be scheduled in consultation with the immediate supervisor.

In accordance with Article b) of the NSGEU Collective Agreement the start date of the position may vary from the date listed above should the successful applicant be a bargaining unit employee.

Please refer to job description for further details.

Current employees - please update your employee ID on the Job Posting page before applying to positions to ensure your contract/employment status shows correctly.

Nova Scotia's Regional Centres for Education and the Conseil scolaire acadien provincial (CSAP) are committed to an inclusive education system that supports the well-being and achievement of every student and is high-quality, culturally and linguistically responsive.

The Halifax Regional Centre for Education (HRCE) is actively working to hire individuals from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi'kmaw/Indigenous ancestry, to work toward equitable representation within all employee groups. Equitable hiring strengthens the knowledge and expertise in our schools, and supports our public education system in establishing schools as safe, caring, and accessible learning spaces that support all students. This will provide opportunities for students to see themselves reflected throughout their schools, learning resources, and within their learning experiences.

HRCE has a Recruitment, Selection and Hiring of Staff Policy and we actively encourage applications from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi'kmaw/Indigenous ancestry, in compliance with the applicable collective agreements or terms and conditions of employment. Applicants are encouraged to complete the Diversity Management section under the Questionnaire heading in the online resume.

Thank you for your interest. Only those selected for an interview will be contacted.

Employment with the Halifax Regional Centre for Education is contingent upon providing a satisfactory Criminal Records Check with a Vulnerable Sector Search and Child Abuse Registry Search.

  • School Based Administrative Assistant

    2 months ago

    Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 170C2-Jul2424A Position: School Based Administrative Assistant Location: Oyster Pond Academy Department: Assignment: Administrative Assistant Status: Term Percentage: 100% Start Date: Sunday, September End Date: Thursday, July Posted: Wednesday, July :00 PM Deadline: Wednesday, July :00 PM Details: The Halifax Regional Centre for...

  • School Based Administrative Assistant Substitute List

    1 week ago

    Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

    School Based Administrative Assistant Substitute List Halifax Regional Centre for Education is seeking a skilled and experienced Administrative Assistant to join our Substitute List. As a Substitute Administrative Assistant, you will provide support to schools on a day-to-day and short-term basis, filling in for permanent employees who are away. About the...

  • Library Support Specialist, School-Based

    1 day ago

    Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

    Job Title: Library Support Specialist, School-Based Competition #: Location: Beaver Bank-Monarch Drive Elementary Department: Assignment: Library Support Specialist - Beaver Bank Monarch (40%) & Beaver Bank Kinsac (40%) Status: Permanent About the Role: The Halifax Regional Centre for Education (HRCE) is seeking a highly skilled and dedicated Library...

  • Assistant of School Principal

    17 minutes ago

    Halifax, Nova Scotia, Canada CareerBeacon Full time

    Job SummaryCareerBeacon is seeking a highly qualified and experienced School Vice Principal to join our team. As a key member of our education leadership team, you will be responsible for providing strategic leadership and support to our schools.Key ResponsibilitiesProvide guidance and support to school administrators and teachers to ensure the delivery of...

  • Administrative Assistant

    5 days ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    About the OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at IWK Health Centre. As an Administrative Assistant, you will play a critical role in supporting the Nova Scotia Breast Screening Program by performing various administrative tasks.Key ResponsibilitiesBooking appointments and managing client...

  • Administrative Assistant

    5 days ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    About the OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at IWK Health Centre. As an Administrative Assistant, you will play a critical role in supporting the Nova Scotia Breast Screening Program by performing various administrative tasks.Key ResponsibilitiesBooking appointments and managing client...

  • Administrative Assistant

    5 days ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    About IWK Health CentreIWK Health Centre is a leading healthcare provider in Nova Scotia, dedicated to delivering high-quality patient care and services. Our team of professionals is committed to excellence in healthcare, and we are seeking a skilled Administrative Assistant to join our team.Job SummaryWe are seeking an experienced Administrative Assistant...

  • Administrative Assistant

    5 days ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    About IWK Health CentreIWK Health Centre is a leading healthcare provider in Nova Scotia, dedicated to delivering high-quality patient care and services. Our team of professionals is committed to excellence in healthcare, and we are seeking a skilled Administrative Assistant to join our team.Job SummaryWe are seeking an experienced Administrative Assistant...

  • Administrative Assistant

    5 days ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    About IWK Health CentreIWK Health Centre is a leading healthcare provider in Nova Scotia, dedicated to delivering high-quality patient care and services. Our team of professionals is committed to excellence in healthcare, and we are seeking a skilled Administrative Assistant to join our team.Job SummaryWe are seeking an experienced Administrative Assistant...

  • Administrative Assistant

    3 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 177281 Company: Nova Scotia Health Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII Department: PHC CZ Admin Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Status: Management/Non Union Position Posting Closing Date: 11-Sep-24 Nova Scotia Health is the largest provider of health services in Nova Scotia, with...

  • Administrative Assistant

    3 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Job Title: Administrative Assistant Company: Nova Scotia Health Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals,...

  • Administrative Assistant

    6 days ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    About IWK Health CentreIWK Health Centre is a leading academic health sciences centre providing tertiary and primary care to patients across the Atlantic region. Our team of approximately 4000 employees, physicians, volunteers, and learners work together to deliver exceptional patient care and promote a culture of excellence.The OpportunityWe are seeking an...

  • Business Administration Assistant

    7 days ago

    Halifax, Nova Scotia, Canada Xtreme Security Inc. Full time

    About the RoleXtreme Security Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including...

  • Administrative Assistant

    7 days ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    About IWK Health CentreIWK Health Centre is a leading healthcare provider in the Atlantic region, offering a wide range of medical services to patients and families. Our team of healthcare professionals is dedicated to providing high-quality care in a safe and supportive environment.The OpportunityWe are seeking an experienced Administrative Assistant to...

  • Administrative Assistant

    5 days ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    About IWK Health CentreIWK Health Centre is a leading healthcare provider in the Atlantic region, offering a wide range of medical services to patients and families. Our team of healthcare professionals is dedicated to providing high-quality care in a safe and supportive environment.The OpportunityWe are seeking an experienced Administrative Assistant to...

  • Administrative Assistant

    7 days ago

    Halifax, Nova Scotia, Canada IWK Health Centre Full time

    About IWK Health CentreIWK Health Centre is a leading healthcare provider in the Atlantic region, offering a wide range of medical services to patients and families. Our team of healthcare professionals is dedicated to providing high-quality care in a safe and supportive environment.The OpportunityWe are seeking an experienced Administrative Assistant to...

  • Administrative Assistant

    7 days ago

    Halifax, Nova Scotia, Canada Dalhousie University Full time

    Administrative Assistant Position Join the President's Office at Dalhousie University as an Administrative Assistant, providing high-level support to the Associate Secretary, Board of Governors and maintaining the University Secretariat's responsibilities. About the Role This is a full-time, term position with a duration of three years. The successful...

  • Office & Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada CPA Nova Scotia Full time

    CPA Nova Scotia is the regulatory body for Chartered Professional Accountants in Nova Scotia. We are recruiting an Office & Administrative Assistant to join our team. The ideal candidate is a highly organized individual with a professional approach who would enjoy interacting with the membership on a regular basis.Overview of Key ResponsibilitiesReporting to...

  • Administrative Assistant

    2 days ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    About Our OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Government of Nova Scotia. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our team, including...

  • Administrative Assistant

    2 days ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    About Our OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Government of Nova Scotia. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our team, including...