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Postgraduate Program Administrator
2 months ago
Job Overview
The Department of Family Medicine is dedicated to enhancing the field of family medicine through education and research in primary health care. We are committed to teaching family medicine residents and medical students while promoting lifelong learning and sharing knowledge with Maritime family physicians. The Postgraduate Site Administrator – Academic, reporting to the Medical Education Manager (MEM), plays a crucial role in managing the Dalhousie Halifax postgraduate program academic sites. This position involves the comprehensive coordination of all administrative activities, including special events, and the establishment of effective procedures and guidelines.
Key Responsibilities
- Serve as the primary contact and resource for the Department of Family Medicine's Residency Program for Halifax-based residents, independently managing and coordinating the program.
- Ensure compliance with all program requirements by residents and faculty, overseeing all recruitment, program-related correspondence, and inquiries pertinent to the Halifax academic program.
- Supervise and train the Residency Education Scheduler to guarantee that clinical learning experiences are organized for residents at the Halifax academic sites, ensuring residency criteria are met and communication with services is conducted professionally and efficiently.
- Oversee the evaluation process for residents at the Halifax academic site, ensuring that feedback for learners, faculty, and academic presenters is collected, analyzed, and recommendations are prepared and disseminated as necessary in accordance with administrative policies.
- Manage and engage in special events at the site, including graduation, year-end, and orientation activities, while handling the administrative financial management of these events and the overall budget for the Halifax academic site.
- Facilitate all site-specific requirements for CaRMS (resident selection) and manage accreditation information and activities for the Halifax academic site.
Note
This position is situated within a clinical academic department associated with Nova Scotia Health facilities, and relevant workplace policies may apply. The successful candidate will have the opportunity for hybrid work arrangements, combining in-person and remote work as agreed upon based on operational needs and university guidelines.
Required Qualifications
- A bachelor's degree in business or a related field, complemented by three to five years of progressive experience in administration within a university environment (or an equivalent combination of education and experience).
- Exceptional written and verbal communication skills.
- Ability to work autonomously with a keen attention to detail, multitasking capabilities, and a proactive approach.
Assets
- Experience in staff supervision.
- Demonstrated advanced proficiency in computer applications, including MS Office Suite, particularly Excel.
- Familiarity with webinar platforms (e.g., Zoom, MS Teams) or online tools.
- Knowledge of medical school technologies such as Dalhousie intranet DalMedix, One45 (online evaluation program), Brightspace, or similar software.
Job Competencies
The ideal candidate is expected to exhibit proficiency in Dalhousie's core and leadership competencies, particularly in:
- Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
Additional Information
Dalhousie University promotes a healthy and balanced lifestyle. Our comprehensive compensation package includes a defined benefit pension plan, health and dental coverage, a health spending account, an employee and family assistance program, and a tuition assistance program.
Diversity Statement
Dalhousie University is committed to achieving inclusive excellence by championing equity, diversity, inclusion, and accessibility. We encourage applications from Indigenous Peoples of Turtle Island, persons of Black/African descent, members of other racialized groups, persons with disabilities, women, individuals identifying as part of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In alignment with our Employment Equity Policy, preference will be given to candidates who self-identify as members of one or more equity-deserving groups.
