Clerical Support Specialist

6 days ago


Vernon, British Columbia, Canada Texas Department of Aging & Disability Services Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant II to join our team at the Texas Department of Aging & Disability Services. As a key member of our staff, you will provide administrative support to the Director of Rehab and other Rehab Supervisors, ensuring the smooth operation of our rehabilitation services.

Key Responsibilities
  • Provide indirect clerical services, including basic typing, filing, and retrieving records, to support the efficient delivery of services.
  • Assist with prioritizing and conducting work submitted by the Director of Rehab, ensuring timely completion and adherence to deadlines.
  • Serve as a receptionist for the Rehab office, delivering messages promptly to the appropriate locations.
  • Prepare and maintain records, files, and reports, including statistical reports for Rehab classes and activities.
  • Coordinate the requisition of items for Rehabilitation Services, including marketable products, equipment, and office supplies.
  • Maintain the Rehab Purchasing Budget Report, ensuring accurate and up-to-date records of expenditures.
  • Oversee and conduct property inventory on a yearly basis, identifying deleted or outdated items and updating records as necessary.
  • Provide backup support to other clerical staff, cross-training and assisting with tasks as needed.
Requirements
  • Knowledge of office procedures, spelling, punctuation, grammar, and arithmetic.
  • Understanding of business or program terminology, methods, and procedures.
  • Ability to prepare and maintain records, files, and reports.
  • Effective communication and interpersonal skills.
Working Conditions

This position may require working in a fast-paced environment with multiple priorities and deadlines. The successful candidate will be able to work independently and as part of a team, demonstrating a commitment to excellence and customer service.



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