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Office Coordinator

3 months ago

Mount Pearl, Newfoundland and Labrador, Canada Advance Plus Tech Solutions Inc. Full time
Job Overview

We are seeking a dedicated and organized Administrative Assistant to join our team at Advance Plus Tech Solutions Inc.. This role is essential in ensuring smooth operations within our office environment.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 30 to 50 hours per week
Qualifications
  • Education: College/CEGEP or equivalent experience
  • Experience: 7 months to less than 1 year
Key Responsibilities
  • Develop and enforce office policies and procedures
  • Document and prepare minutes for meetings, seminars, and conferences
  • Establish and manage office routines and procedures
  • Coordinate and confirm appointments
  • Handle telephone communications and relay messages
  • Respond to electronic inquiries
  • Gather and compile data, statistics, and relevant information
  • Manage office supply orders and maintain inventory
  • Welcome visitors and direct them to appropriate contacts or service areas
  • Set up and maintain both manual and computerized filing systems
  • Draft and proofread correspondence, forms, and other documents
  • Plan, organize, direct, control, and assess daily operations
Technical Skills
  • Proficient in MS Excel, MS Word, and MS Office
  • Familiarity with accounting software
  • Knowledge of medical terminology
Specialization Areas
  • Correspondence management
  • Report and record keeping
  • Statistical analysis
  • Financial documentation
  • Invoice processing
  • Data visualization through charts, tables, graphs, and diagrams
Security Requirements
  • Criminal record check is mandatory
Transportation and Travel
  • Personal transportation is required
Work Environment
  • Fast-paced setting with tight deadlines
  • Attention to detail is crucial
Personal Attributes
  • Ability to multitask effectively
  • Excellent verbal and written communication skills
  • Flexibility and adaptability
  • Strong organizational skills
  • Team-oriented mindset
  • High level of accuracy
  • Client-focused approach
  • Dependability and reliability
Health and Financial Benefits
  • Comprehensive dental, health care, and vision plans
  • Group insurance benefits
Additional Perks
  • Free parking available
  • On-site amenities
  • Paid time off for volunteering or personal days
  • Opportunities for team building