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Office Coordinator

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London, Ontario, Canada Turan Financial Full time
Administrative Assistant Job Overview

Education: Completion of secondary school is required.

Experience: A minimum of 7 months of relevant experience is preferred.

Work Environment: This position is situated within the finance and insurance sector.

Key Responsibilities:

  • Organize and manage seminars, conferences, and similar events.
  • Document and prepare minutes for meetings and conferences.
  • Coordinate and confirm appointments efficiently.
  • Handle telephone communications and relay messages accurately.
  • Respond to electronic inquiries promptly.
  • Procure office supplies and oversee inventory management.
  • Welcome visitors and guide them to appropriate contacts or service areas.
  • Establish and maintain both manual and digital filing systems.
  • Conduct data entry tasks with precision.
  • Deliver exceptional customer service.

Technical Proficiency:

  • Proficient in MS Excel
  • Familiar with MS Outlook
  • Knowledgeable in MS PowerPoint
  • Skilled in MS Word
  • Experienced with MS Office Suite

Work Conditions:

  • Fast-paced work environment.
  • Ability to perform under pressure.
  • Manage tight deadlines effectively.
  • Maintain a high level of attention to detail.

Personal Attributes:

  • Strong multitasking abilities.
  • Excellent verbal communication skills.
  • Proficient written communication skills.
  • Highly organized.
  • Collaborative team player.
  • Accurate and reliable.
  • Client-focused approach.
  • Effective time management skills.
  • Adaptable to changing situations.
  • Quick learner with a proactive attitude.

Employment Type: Permanent position.

Language Requirement: Proficiency in English is necessary.

Work Hours: Expected to work between 30 to 35 hours weekly.