Administrative Coordinator

4 weeks ago

Burlington, Ontario, Canada SpecView Inc. Full time
Job Overview

SpecView Inc. is seeking a dedicated Office Manager to oversee our administrative operations. This role is essential for maintaining efficient office functionality and supporting our team in a fast-paced environment.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Weekly Hours: 40 hours
Qualifications

The ideal candidate will possess:

  • A college diploma or equivalent from a program lasting 1 to 2 years.
Work Environment

This position is situated within the private sector, requiring a proactive approach to administrative tasks.

Key Responsibilities
  • Assess and enhance administrative processes.
  • Set work priorities, ensuring adherence to procedures and deadlines.
  • Manage the administrative functions of the office.
  • Implement policies regarding the management of records in compliance with privacy legislation.
  • Coordinate office services, including logistics for accommodation, equipment, and supplies.
  • Conduct data entry and maintain accurate records.
  • Supervise and streamline office administrative procedures.
  • Invoice clients and manage financial documentation.
  • Organize shipping, receiving, and storage of materials.
  • Maintain computerized inventory systems.
  • Deliver exceptional customer service.
  • Prepare items for distribution.
  • Oversee supply storage areas.
Supervisory Role

This position does not entail supervisory responsibilities.

Technical Skills

Proficiency in the following is required:

  • Email management
  • QuickBooks
  • Social media platforms
  • Spreadsheet applications
  • Accounting software
  • MS Excel, MS Office, MS Outlook, MS Windows, MS Word
Transportation

Access to personal transportation is necessary.

Work Conditions

The role demands:

  • Ability to work independently.
  • Adaptability to a fast-paced environment.
  • Capacity to work under pressure and meet tight deadlines.
  • Strong attention to detail.
  • Management of a large workload.
Personal Attributes

Successful candidates will demonstrate:

  • Strong interpersonal skills.
  • Excellent verbal and written communication abilities.
  • Flexibility and organizational skills.
  • Reliability and multitasking capabilities.
  • Effective time management and adaptability.
  • Integrity and a collaborative spirit.
Screening Questions

Applicants should be prepared to answer:

  • Are you legally authorized to work in Canada?
  • Do you reside near the job location?
  • Do you have relevant experience in this field?
  • What is your highest level of education?
Experience Requirement

Candidates should have 2 to less than 3 years of relevant experience.

Benefits

We offer a comprehensive benefits package that includes:

  • Dental, health care, and vision care plans.
  • Free parking availability.

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