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Accounts Payable Specialist
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Company Overview:
Everest Clinical Research Services Inc. is a premier contract research organization (CRO) that delivers a comprehensive suite of expertise-driven clinical research services to global pharmaceutical, biotechnology, and medical device sectors. Our reputation is built on collaboration with leading companies and involvement with cutting-edge drugs, biologics, and medical devices currently in development.
Founded in 2004, Everest has evolved from a statistical and data management center into a fully-fledged CRO, with its headquarters situated in the Greater Toronto Area and additional locations across North America and Asia.
Position Summary:
The Accounts Payable Specialist plays a crucial role in managing the accounts payable process. This includes the receipt, processing, and verification of invoices and employee expense claims, as well as reconciling supplier statements and executing payments. The specialist serves as the primary contact for inquiries regarding vendor invoices.
Key Responsibilities:
- Ensure proper authorization of vendor invoices and accurately enter and categorize expenses in the general ledger.
- Manage a high volume of invoices in multiple currencies from both domestic and international suppliers.
- Create and maintain vendor records in the NetSuite system.
- Collaborate with project managers to ensure correct allocation of vendor invoices to projects and facilitate re-billing to clients when necessary.
- Review and reconcile vendor accounts to uphold precise accounts payable records.
- Address vendor inquiries related to invoices promptly and professionally.
- Maintain comprehensive records of vendor and employee information within the enterprise resource planning system.
- Ensure historical documentation of all invoices, reports, and payments is maintained according to company policies.
- Assist in preparing contractor payments on a semi-monthly basis for managerial review.
- Support the preparation of vendor payments on a bi-weekly basis for managerial review.
- Contribute to the year-end audit process.
Qualifications:
- Bachelor's degree in Business Administration or Commerce.
- A minimum of two years of relevant experience in accounts payable or a similar field.
- Solid understanding of fundamental accounting principles.
- Detail-oriented with a strong emphasis on accuracy.
- Able to meet deadlines and manage commitments effectively.
- Organized and adaptable to changing priorities.
- Customer-focused with a commitment to quality.
- Excellent communication skills, both verbal and written.
