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Litigation Assistant

2 months ago

Toronto, Ontario, Canada Bennett Jones Full time

Bennett Jones LLP is a top-tier, full-service international law firm with a strong presence in the Canadian market. We are proud to be recognized as a Platinum Level Best Employer in the "Best Employers in Canada" survey.

We are currently recruiting for a Litigation Assistant to join our team in our Toronto office. As a Litigation Assistant, you will play a critical role in supporting our lawyers in the preparation and assembly of litigation and court documents.

Key Responsibilities:

  • Assist with the preparation and assembly of litigation and court documents, including affidavits, notices, motion records, factums, and books of authorities.
  • Coordinate with process servers regarding service and filing of court materials.
  • Coordinate with court offices regarding trial and motions bookings and related court material filings.
  • Draft and revise correspondence and other documents according to precedents and/or instructions, including memos, letters, emails, reports, presentations, court forms, and court documents.
  • Exercise judgment, be resourceful, and work independently to solve administrative issues.
  • Assist in the administrative management of the lawyers' practices, including opening and closing files, scheduling meetings, arranging travel and/or other accommodations.
  • Provide administrative support with docket entries, updating client lists, coordinating billings, processing expenses, and payment of invoices following the firm's accounting policies and standards.
  • Apply proofreading and editing skills to all work products, ensuring accuracy and completeness while checking for appropriate formatting, spelling, and grammar.
  • Act as a liaison between the lawyers and various internal and external individuals on file progression and other items.
  • Organize and maintain an up-to-date (electronic and/or paper) file system of client files.

Requirements:

  • Post-Secondary education in legal administration or equivalent with a minimum of five years' experience.
  • Strong knowledge of the Rules of Civil Procedure, Federal Court Rules, court practices, and procedures.
  • Experience with Aderant (or other legal-specific billing technology) and a solid understanding of a billing lifecycle, processing expenses, and payment of invoices.
  • Excellent organizational skills and impeccable communication skills (both verbal and written), including the ability to deal with clients and all levels of staff.
  • Demonstrates a self-motivated problem-solving approach, actively seeking opportunities to enhance the efficient functioning of legal practices.
  • Service-oriented, adaptable, and dependable, maintains professionalism, confidentiality, and discretion.
  • A positive team player that shows initiative to address challenges.
  • Proficient with Microsoft Office applications.