Executive Assistant

1 week ago

Toronto, Ontario, Canada Bandis Vision Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Bandis Vision. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support the success of our team.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Procedures: Develop and implement office procedures and routines to optimize efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure seamless coordination.
  • Communication: Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and timely manner.
  • Reporting: Oversee the preparation of reports, including data analysis and presentation.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked and organized workspace.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure professionalism and accuracy.
Requirements
  • Computer and Technology: Proficient in MS Office and other relevant software applications.
  • Work Environment: Ability to work independently, in a fast-paced environment, with attention to detail, and with minimal supervision.
  • Personal Suitability: Excellent oral and written communication skills, ability to multitask, and a strong work ethic.
  • Financial Benefits: Eligible for bonus opportunities.
  • Support for Newcomers and Refugees: Bandis Vision provides diversity and cross-cultural training to create a welcoming work environment for newcomers and refugees.
  • Support for Indigenous People: Bandis Vision provides cultural competency training and awareness training to create a welcoming work environment for Indigenous workers.

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