Executive Assistant

7 days ago

Toronto, Ontario, Canada Zurich Insurance Company Ltd. Full time
The Opportunity

Join a caring, collaborative, and values-driven workplace with inspiring teammates and leaders. As a global insurance provider, Zurich Canada offers a unique opportunity to build your knowledge and experience for the future in a supportive environment where your voice matters.

Job Title: Executive Assistant

This is a hybrid work opportunity that requires a highly organized and detail-oriented individual to provide operational and administrative support to our Head of Customer Management and other executive team members.

Key Responsibilities:
  • Provide confidential support to assigned executives, including maintenance of calendars, preparation of agenda and documents for meetings, and coordination of travel arrangements.
  • Manage relationships with internal and external stakeholders to provide general information and answer questions related to various functions of the line of business.
  • Review, analyze, and create business reports.
  • Organize travel and ensure all aspects of domestic/international travel work seamlessly from start to finish.
  • Oversee the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy.
  • Transcribe and draft correspondence and prepare documents for signature.
  • Effectively manage executive requests and correspondence with a high level of professionalism, accuracy, and confidentiality.
  • Prepare and distribute internal communications to staff regarding important memorandums, upcoming events, or general updates.
  • Assist with the creation and preparation of slides, proposals, onboarding decks, including proofreading and copying/binding.
  • Perform additional duties as assigned.
Job Qualifications:

We are looking for a highly skilled and experienced Executive Assistant with a strong background in administration and a proven track record of providing exceptional support to senior leaders.

  • High School Diploma or Equivalent and 5 or more years of experience in the administrative area OR College Diploma and 3 or more years of experience in the Administrative area.
  • Minimum of 5 years' experience as an Executive Assistant in a highly demanding work environment. Prior experience working in a multinational organization is an asset.
  • Strong organizational and time management skills with the ability to plan, organize, and schedule work effectively, managing competing priorities to meet deadlines.
  • Excellent verbal and written communication skills, with the ability to relay and clarify information tailored to specific situations and audiences.
  • Strong interpersonal skills and political acuity to build relationships with a range of stakeholders and proactively identify issues for executive discussion and consultation.
  • Ability to handle sensitive and confidential information with discretion, maintaining a professional demeanor and interacting effectively with individuals at all levels of the organization.
  • Ability to work independently, take initiative, and anticipate the needs of the executive.
  • Flexibility and adaptability to changing priorities and demands.
  • Proficient in using productivity tools such as Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Bilingual (English and French) is an asset.
About Zurich Canada:

Zurich Canada is part of the Zurich Insurance Group, a multi-line insurer with approximately 55,000 employees worldwide serving customers in global and local markets. We are a leading insurance provider serving mid-sized and large companies, including multinational corporations, in the Canadian commercial market for 100 years.

Our Culture:

We are proud of our culture, which values diversity, inclusion, equity, and belonging. We strive to create an environment where everyone feels welcome, valued, and empowered to contribute their unique perspectives and ideas.

  • We care about our employees' well-being and offer a comprehensive health/benefits plan with varying levels of coverage to suit your specific needs.
  • We understand how important it is to rest, recharge, and do the things you love. At Zurich, all employees receive a minimum of four weeks of vacation per year to do just that.
  • We are committed to continuous improvement and offer access to a comprehensive range of training and development opportunities.
  • We care about our communities and strive to give back through our talent, time, and resources.

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