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Executive Assistant

2 months ago

Toronto, Ontario, Canada The Toronto-Dominion Bank (Canada) Full time

Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior leaders at The Toronto-Dominion Bank (Canada). As an Executive Assistant, you will be responsible for providing a range of administrative and general workplace support to our executives, including calendar management, travel coordination, expense processing, and meeting coordination.

Key Responsibilities

  • Manage complex calendars for multiple leaders, including scheduling meetings, appointments, and travel arrangements.
  • Coordinate travel arrangements, including booking flights, hotels, and rental cars, and troubleshoot any issues that may arise.
  • Process expenses for teams, ensuring timely completion and accuracy.
  • Assist in coordinating in-office or virtual meetings, townhalls, or offsite events, including booking meeting spaces, agenda development, technology setup, and event day troubleshooting.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Apply due diligence and attention to detail to complete ad-hoc administrative tasks, such as reports, invoices, communications, tables, charts, and files.
  • Inform immediate team regularly on project status and relevant information related to day-to-day activities.
  • Provide vacation/temporary coverage for colleagues and support additional leaders as needed.

Requirements

  • High school diploma with over 5 years of relevant experience.
  • Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.).
  • Ability to work independently as well as part of a team, with flexibility to coordinate processes and information across related teams.
  • Ability to collaborate with other Executive Assistants/Administrative Assistants, internal and external partners.
  • Ability to think strategically and multi-task while meeting conflicting deadlines.
  • Experience coordinating travel arrangements and comfortable managing frequent changes.
  • Strong organizational skillset to manage accountabilities while simultaneously managing leaders' administrative requirements.
  • Excellent communication skills, with the ability to listen actively, ask questions, and communicate effectively.
  • Ability to efficiently interpret company policies and help executives apply these standards in a fast-changing environment.
  • Strong judgment skills to support initiatives and apply discretion when working with confidential information.

What We Offer

We are committed to providing our colleagues with a competitive benefits package, including a base salary, variable compensation, health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs.

How to Apply

If you are a motivated and experienced administrative professional looking for a new challenge, please submit your application, including a cover letter and resume, to our online portal.