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Executive Assistant

2 months ago

Toronto, Ontario, Canada Zeifmans Full time

About Zeifmans

Zeifmans is a leading tax, accounting, and consulting firm that provides expert solutions to clients across various industries. Our team of professionals is dedicated to delivering exceptional service and support to our clients, and we are seeking a highly skilled and experienced Executive Assistant to join our team.

Job Summary

The Executive Assistant will provide administrative support to our partners and team members, ensuring the smooth operation of our office and the delivery of high-quality services to our clients. This is an in-office position that requires strong organizational skills, attention to detail, and excellent communication skills.

Key Responsibilities

  • Coordinate and schedule meetings, appointments, and conference calls
  • Manage and maintain confidential files and documents
  • Prepare and edit correspondence, reports, and presentations
  • Assist with billing and collections, including preparing and sending invoices and statements
  • Manage and maintain the firm's time and billing software
  • Coordinate travel arrangements, including flights, hotels, and transportation
  • Prepare and submit tax returns and other financial documents
  • Assist with client relations, including responding to client inquiries and resolving issues
  • Perform other administrative tasks as required

Requirements

  • 2+ years of experience as an Executive Assistant or in a similar administrative role
  • College degree or equivalent experience
  • Strong organizational and time management skills
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint

What We Offer

  • Opportunity to work with a leading tax, accounting, and consulting firm
  • Competitive compensation and benefits package
  • Opportunity for professional growth and development
  • Collaborative and dynamic work environment
  • Recognition and rewards for outstanding performance

About Us

At Zeifmans, we are committed to delivering exceptional service and support to our clients. We believe in creating a positive and inclusive work environment that fosters growth, development, and success. If you are a highly skilled and experienced Executive Assistant looking for a new challenge, we encourage you to apply for this exciting opportunity.