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Office Administration Specialist

2 months ago

Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time
Position Overview

Join our team at 1Northwest Security Services Inc as an Administrative Coordinator. This permanent role offers a dynamic work environment where you will play a key part in enhancing our administrative processes.

Work Details
  • Work Language: English
  • Hours: 35 hours per week
  • Education Required: Secondary (high) school graduation certificate
  • Experience: 1 to 2 years in a similar role
Work Environment
  • Private sector
  • Rural area
  • Security services industry
Key Responsibilities
  • Develop and implement new administrative protocols
  • Assess and refine existing administrative processes
  • Assign tasks to office support personnel
  • Set work priorities and ensure adherence to procedures and deadlines
  • Manage the administrative functions of the organization
  • Coordinate office services including accommodation, relocation, equipment, supplies, and security
  • Assist in budget preparation and maintain inventory controls
  • Compile data and prepare reports, manuals, and correspondence
  • Perform data entry tasks
  • Oversee and streamline office administrative procedures
  • Maintain inventory of supplies and uniforms
  • Order and manage office supplies
  • Coordinate scheduling and dispatching of vehicles and goods
  • Oversee the operational logistics of the organization
Supervision

No supervisory responsibilities.

Qualifications
  • First Aid Certificate
Technical Skills
  • Proficient in electronic scheduling
  • Experienced with spreadsheets and MS Office Suite
  • Familiar with database software
Security Requirements
  • Basic security clearance is required
Transportation
  • Must have own transportation
Work Conditions
  • Ability to work independently in a fast-paced environment
  • Work under pressure with tight deadlines
  • Strong attention to detail
  • Manage a large workload effectively
Personal Attributes
  • Strong interpersonal skills
  • Excellent verbal and written communication
  • Adaptable and organized
  • Reliable and able to multitask
  • Strong time management skills
  • Integrity and a team-oriented mindset
Screening Questions
  • Are you legally eligible to work in Canada?
  • Do you have relevant experience in this field?
Benefits
  • Health care plan
  • Free parking available
  • Employer-sponsored learning and training opportunities