Administrative Support Specialist

4 weeks ago


Innisfail, Canada White Rock immigration solutions inc Full time
Position Overview

The role of a Receptionist at White Rock Immigration Solutions Inc. is crucial for ensuring smooth operations within the office. This position involves a variety of administrative tasks that support the overall efficiency of the organization.

Key Responsibilities
  • Client Interaction: Welcome visitors and guide them to the appropriate contacts or service areas.
  • Information Dissemination: Provide essential information to clients and the general public.
  • Office Management: Manage the ordering of office supplies to maintain stock levels.
  • Communication: Record and relay important information as needed.
  • Appointment Coordination: Schedule and confirm appointments for staff and clients.
  • Financial Transactions: Process invoices and manage payment receipts.
  • Record Keeping: Maintain accurate work records and logs for administrative purposes.
  • Clerical Duties: Perform various clerical tasks, including filing, sorting, and distributing mail.
  • Telephone Management: Answer phone calls and relay messages efficiently.
  • Teleconferencing: Arrange teleconferences as required.
  • Billing Management: Calculate billing charges for services rendered.
  • Customer Service: Provide excellent customer service to enhance client satisfaction.
  • Bookkeeping: Carry out basic bookkeeping tasks to support financial operations.
Qualifications
  • Education: Secondary (high) school graduation certificate is required.
  • Experience: No prior experience is necessary as training will be provided.
  • Employment Type: Permanent position.
  • Language Requirement: Proficiency in English is essential.
  • Work Hours: Expected to work between 35 to 40 hours per week.


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