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Administrative Support Specialist

3 months ago

Innisfail, Canada White Rock immigration solutions inc Full time
Position Overview

The role of the Office Administrative Assistant at White Rock Immigration Solutions Inc is crucial for ensuring smooth office operations and effective support for the team.

Educational Requirements
  • Completion of secondary (high) school graduation certificate is required.
Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Supervise and guide other staff members.
  • Develop and enforce office policies and procedures.
  • Provide training to new employees.
  • Schedule and confirm appointments efficiently.
  • Manage contracts and agreements.
  • Handle incoming calls and relay messages accurately.
  • Respond to electronic inquiries promptly.
  • Order and maintain office supplies and inventory.
  • Oversee payroll processes and administration.
  • Arrange travel itineraries and make necessary reservations.
  • Establish and maintain both manual and computerized filing systems.
  • Manage and maintain digital databases effectively.
  • Perform basic bookkeeping duties as required.
  • Supervise office staff and volunteers.
  • Coordinate, assign, and review various projects and programs.
  • Plan, organize, direct, control, and evaluate daily operational activities.
Experience Requirements
  • 1 to 2 years of relevant experience is preferred.
  • Employment duration: Permanent.
  • Working language: English.
  • Work hours: 35 to 40 hours per week.