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Regional Administrative Support Specialist

3 months ago

Montreal, Quebec, Canada Innomar Strategies Full time

About Us

At Innomar Strategies, our team members are integral to our mission of fostering healthier futures. Each individual plays a vital role in our commitment to enhancing the well-being of both people and animals. We are dedicated to innovation and excellence in our field.

Key Responsibilities

  • Execute various administrative functions including onboarding and offboarding of nursing staff, setting up Concur accounts, and managing IT service requests.
  • Gather and analyze data from multiple sources to create comprehensive reports.
  • Maintain and update essential business documentation and files.
  • Support a range of scheduled and unscheduled projects within the region.
  • Collaborate regularly with administrative personnel and management to address workload challenges and ensure coverage during absences.
  • Foster and uphold positive professional relationships with colleagues and management.
  • Adhere to all relevant policies, procedures, and safety regulations.
  • Track training records for field nurses and provide necessary reports to Business Area Managers and Directors of Nursing Operations.
  • Coordinate with other Regional Administrative Assistants to standardize processes on a national level.
  • Monitor the Homecare tracker and ensure timely completion by nursing staff.
  • Evaluate the Homecare audit and follow up with Business Area Managers for completion by field nurses.
  • Perform additional duties as assigned.

Qualifications

  • Post-secondary education in a relevant field.
  • 3-5 years of experience in an administrative capacity.
  • Proficient in Microsoft Office Suite.
  • Demonstrated accuracy in handling large volumes of data.
  • Strong communication and interpersonal skills.
  • Able to work independently as well as collaboratively within a team.
  • Adaptable to change and eager to learn new skills.
  • Bilingual proficiency in French and English is preferred.
  • Effective oral and written communication abilities.
  • Excellent organizational skills with attention to detail.
  • Ability to resolve issues promptly and efficiently.
  • Professional demeanor and positive representation of the company.
  • Strong analytical and mathematical capabilities.
  • Experience with Microsoft Word, Excel, PowerPoint, Outlook, and Smart Sheets.
  • Capability to implement processes that ensure compliance with audit standards.
  • Consistent ability to meet deadlines.
  • Exceptional problem-solving skills.
  • Strong business and financial understanding is an asset.

What We Offer

Innomar Strategies provides a comprehensive benefits package that promotes an inclusive culture and supports our team members in living purposefully. Our offerings include medical, dental, and vision care, along with additional benefits focusing on physical, emotional, financial, and social wellness. This includes support for working families, adoption assistance, and paid parental leave.

We are committed to your personal growth, offering various training programs, professional development resources, and opportunities for mentorship and community involvement.

Schedule

This is a full-time position.