Current jobs related to Senior Administrative Coordinator - Halifax, Nova Scotia - Government of Nova Scotia
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Halifax, Nova Scotia, Canada Government of Nova Scotia Full timeAbout Our OpportunityThe Government of Nova Scotia is seeking a highly skilled and experienced Executive Administrative Coordinator to provide senior administrative support to the Associate Deputy Minister and Chief of System Integration.Key ResponsibilitiesEnsure the efficient operation of administrative support functions through effective office...
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Halifax, Nova Scotia, Canada Government of Nova Scotia Full timeAbout Our OpportunityThe Government of Nova Scotia is seeking a highly skilled and experienced Executive Administrative Coordinator to provide senior administrative support to the Associate Deputy Minister and Chief of System Integration.Key ResponsibilitiesEnsure the efficient operation of administrative support functions through effective office...
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Executive Administrative Coordinator
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Halifax, Nova Scotia, Canada Government of Nova Scotia Full timeAbout Our OpportunityThe Government of Nova Scotia is seeking a highly skilled and experienced Executive Administrative Coordinator to provide senior administrative support to the Associate Deputy Minister and Chief of System Integration.Key ResponsibilitiesEnsure the efficient operation of administrative support functions through effective office...
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Executive Administrative Coordinator
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Halifax, Nova Scotia, Canada Government of Nova Scotia Full timeAbout Our OpportunityThe Government of Nova Scotia is seeking a highly skilled and experienced Executive Administrative Coordinator to provide senior administrative support to the Associate Deputy Minister and Chief of System Integration.Key ResponsibilitiesEnsure the efficient operation of administrative support functions through effective office...
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Administrative Coordinator
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Halifax, Nova Scotia, Canada Shannex Incorporated Full timeAbout the OpportunityWe are seeking a highly skilled and detail-oriented Administrative Coordinator to join our team at Moody Hall in Halifax, Nova Scotia.The successful candidate will provide administrative support to our team, including data entry, client file maintenance, and basic accounting functions. They will also be responsible for coordinating...
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Administrative Coordinator
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Halifax, Nova Scotia, Canada Shannex Incorporated Full timeAbout the OpportunityWe are seeking a highly skilled and detail-oriented Administrative Coordinator to join our team at Moody Hall in Halifax, Nova Scotia.The successful candidate will provide administrative support to our team, including data entry, client file maintenance, and basic accounting functions. They will also be responsible for coordinating...
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Administrative Coordinator
1 month ago
Halifax, Nova Scotia, Canada Shannex Incorporated Full timeAbout the OpportunityWe are seeking a highly skilled and detail-oriented Administrative Coordinator to join our team at Moody Hall in Halifax, Nova Scotia.The successful candidate will provide administrative support to our team, including data entry, client file maintenance, and basic accounting functions. They will also be responsible for coordinating...
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Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including arranging seminars, conferences, and other events.HR Coordination: Coordinate the activities of the...
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Administrative Coordinator
2 months ago
Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including arranging seminars, conferences, and other events.HR Coordination: Coordinate the activities of the...
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Administrative Coordinator
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Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including coordinating seminars, conferences, and other events.HR Coordination: Coordinate the activities...
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Administrative Coordinator
2 months ago
Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including arranging seminars, conferences, and other events.HR Coordination: Coordinate the activities of the...
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Administrative Coordinator
2 months ago
Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including arranging seminars, conferences, and other events.HR Coordination: Coordinate the activities of the...
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Administrative Coordinator
2 months ago
Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including arranging seminars, conferences, and other events.HR Coordination: Coordinate the activities of the...
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Administrative Coordinator
2 months ago
Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including arranging seminars, conferences, and other events.HR Coordination: Coordinate the activities of the...
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Administrative Coordinator
1 month ago
Halifax, Nova Scotia, Canada Shannex Incorporated Full timeAbout the OpportunityWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Shannex Incorporated. As an Administrative Coordinator, you will provide support for the admission of Residents and Clients, perform a wide variety of typing assignments, and operate the computer to enter data, edit, revise, and print...
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Administrative Coordinator
1 month ago
Halifax, Nova Scotia, Canada Shannex Incorporated Full timeAbout the OpportunityWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Shannex Incorporated. As an Administrative Coordinator, you will provide support for the admission of Residents and Clients, perform a wide variety of typing assignments, and operate the computer to enter data, edit, revise, and print...
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Executive Administrative Coordinator
1 month ago
Halifax, Nova Scotia, Canada Government of Nova Scotia Full timeAbout UsThe Government of Nova Scotia is a dynamic organization that offers opportunities to grow and advance in a sector that touches the lives of all Nova Scotians. We are committed to continually improving our health care system, working collaboratively with our partners, including the Nova Scotia Health Authority and the IWK Health Centre. Our focus is...
Senior Administrative Coordinator
3 months ago
About Us
The Department of Health and Wellness is dedicated to fostering growth and advancement within a vibrant sector that impacts the lives of all Nova Scotians. In collaboration with our partners, including the Nova Scotia Health Authority and the IWK Health Centre, we are focused on enhancing our health care system. Our approach emphasizes collaborative primary health care, improved mental health and addiction support, digital health initiatives, capital infrastructure, and more. We are actively seeking leaders at all levels who are ready to embrace challenges and believe in their capacity to effect positive change.
About Our Opportunity
The Executive Administrative Coordinator plays a pivotal role in providing high-level administrative support to the Associate Deputy Minister and Chief of System Integration. Your contributions are vital to the effective management, coordination, and seamless operation of the office, making you an integral member of our team.
If you excel at multitasking, possess outstanding communication skills, and maintain a professional work ethic, this position is well-suited for you.
Primary Responsibilities
Your expertise will be essential in ensuring the smooth operation of administrative support functions through effective office management. Key responsibilities include:
- Drafting and preparing confidential correspondence, reports, and presentations for senior leadership;
- Managing and prioritizing all documents, incoming mail, inquiries, and correspondence;
- Coordinating and overseeing schedules and calendars, as well as travel and accommodations as necessary;
- Organizing meetings and events;
- Driving continuous innovation and enhancements in administrative processes.
In addition to the above, you will work to ensure efficient workflow by managing various operational processes, including workflow monitoring systems and correspondence processing.
Qualifications and Experience
As the ideal candidate for the Executive Administrative Coordinator position, you have completed a one-year business course and possess five years of senior office administration or secretarial experience within a government setting. You are a self-driven individual who thrives both independently and within a team environment. Your excellent grammar, proofreading, and organizational skills, coupled with your ability to manage competing priorities, are essential for success in this role.
Strong communication skills, both written and verbal, are necessary for effectively addressing and managing client inquiries in person and over the phone. You have a proven track record of maintaining confidentiality in all your work and building relationships with various stakeholders and government levels. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) is required, and familiarity with STAR/STOR, SuccessFactors, SAP, Ariba, and/or Flextrack systems is considered an asset.
Equivalency
An equivalent combination of training, education, and experience will be considered. Equivalencies may include but are not limited to:
- Completion of a 2-year diploma and 3 years of related experience;
- Completion of a related Bachelor's degree and 3 years of related experience;
- At least 5 years of related experience.
Applicants relying on education and experience equivalencies must clearly demonstrate such equivalencies in their application.
Benefits
Depending on employment status and union agreements, the Government of Nova Scotia offers a comprehensive range of benefits, including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General Illness, Short and Long Term Disability, Vacation, and Employee and Family Assistance Programs.
Working Conditions
Most of your time will be spent in a comfortable office environment. The standard work week consists of 35 hours, with 7 hours per day. Occasional overtime may be required, and you may need to move or lift objects such as boxes, inventory, or files.
What We Offer
- Career Development opportunities, including access to guidance, tools, resources, and ongoing training for every stage of your career.
- An engaging workplace where employees feel valued, respected, and connected.
- Diverse Career Paths.
