Administrative Coordinator

7 days ago

Coquitlam, British Columbia, Canada Budget Brake & Muffler Auto Centres Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Budget Brake & Muffler Auto Centres. As an Administrative Coordinator, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Coordinate Office Operations: Manage the flow of information within the team, ensuring that all tasks and projects are completed efficiently and effectively.
  • Develop Office Procedures: Establish and maintain office routines and procedures to optimize productivity and minimize errors.
  • Schedule Appointments: Coordinate and confirm appointments with clients and team members, ensuring that all schedules are up-to-date and accurate.
  • Provide Excellent Customer Service: Respond to telephone and electronic enquiries in a professional and courteous manner, providing timely and accurate information to clients and stakeholders.
  • Oversee Report Preparation: Review and edit reports to ensure accuracy and completeness, and provide feedback to team members as needed.
  • Manage Office Supplies: Order and maintain inventory of office supplies, ensuring that all necessary materials are available when needed.
  • Provide Administrative Support: Assist team members with administrative tasks, such as data entry and document preparation.
Personal Qualities
  • Ability to Multitask: Prioritize multiple tasks and projects simultaneously, ensuring that all deadlines are met and tasks are completed to a high standard.
  • Organized and Detail-Oriented: Maintain accurate and up-to-date records, and ensure that all tasks and projects are completed efficiently and effectively.
  • Client Focus: Provide excellent customer service, responding to client enquiries in a professional and courteous manner.
Requirements
  • Education: College or CEGEP diploma.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Work Language: English.
  • Work Term: Permanent.
  • Hours: 40 hours per week.

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