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Administrative Coordinator

2 months ago

Coquitlam, British Columbia, Canada Budget Brake & Muffler Auto Centres Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Budget Brake & Muffler Auto Centres. As an Administrative Coordinator, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Coordinate Office Operations: Manage the flow of information within the team, ensuring that all tasks are completed efficiently and effectively.
  • Develop Office Procedures: Establish and maintain office routines, ensuring that all procedures are up-to-date and compliant with company policies.
  • Schedule Appointments: Coordinate and confirm appointments with clients and colleagues, ensuring that all meetings are scheduled and managed efficiently.
  • Provide Excellent Customer Service: Respond to telephone and electronic enquiries, providing timely and accurate information to clients and colleagues.
  • Oversee Report Preparation: Review and edit reports to ensure accuracy and completeness, and provide feedback to team members as needed.
  • Manage Office Supplies: Order and maintain inventory of office supplies, ensuring that all necessary materials are available when needed.
  • Provide Administrative Support: Assist team members with administrative tasks, such as data entry and document preparation.
  • Ensure Office Security: Maintain the security and confidentiality of company information, and ensure that all office equipment is properly maintained.
Requirements
  • Education: College or CEGEP diploma
  • Experience: 1 year to less than 2 years of experience in an administrative role
  • Skills: Ability to multitask, organized, client focus, and excellent communication skills
  • Work Term: Permanent
  • Work Language: English
  • Hours: 40 hours per week