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Administrative Coordinator

2 months ago

Coquitlam, British Columbia, Canada Penfolds Roofing Inc. Full time
Job Summary

We are seeking an experienced Administrative Coordinator to join our team at Penfolds Roofing Inc. as an Administrative Assistant - Operations. This is a temporary position that requires a high level of organization, attention to detail, and excellent communication skills.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to the operations team, including coordinating meetings, preparing agendas, and taking minutes.
    • Manage and maintain accurate records, files, and databases.
    • Develop and implement administrative procedures to improve efficiency and productivity.
  • Communication and Coordination
    • Coordinate travel arrangements, including booking flights, hotels, and rental cars.
    • Arrange and coordinate seminars, conferences, and other events.
    • Communicate effectively with internal and external stakeholders, including employees, clients, and vendors.
  • Financial Management
    • Manage and maintain accurate financial records, including invoices, receipts, and expense reports.
    • Prepare and process payments, including cheques, credit card transactions, and wire transfers.
    • Develop and implement financial procedures to improve efficiency and productivity.
  • Human Resources
    • Provide administrative support to the HR team, including coordinating recruitment, onboarding, and employee relations.
    • Develop and implement HR procedures to improve efficiency and productivity.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Ability to work independently and as part of a team.
    • Proficient in MS Excel, MS PowerPoint, and QuickBooks.
Working Conditions
  • Work Environment
    • Work in a fast-paced office environment.
  • Physical Demands
    • Ability to work in a seated position for long periods.
    • Ability to lift up to 25 pounds.
What We Offer
  • Compensation
    • Competitive salary.
  • Benefits
    • Dental plan.
    • Health care plan.
  • Professional Development
    • Opportunities for professional growth and development.