Administrative Coordinator
5 days ago
Reports to: Manager, Planning and Administration
Shift: 5 x 2 – EDO eligible
Term: 16 month fixed-term contract
Location: Sparwood, BC
Relocation: This position does not offer relocation
Key Job Responsibilities- Provide exceptional customer service by greeting visitors in a professional manner and directing them as necessary.
- Ensure visitors are announced to the appropriate office staff and their wait time is minimized.
- Manage incoming telephone calls, redirecting where required, and answer inquiries and take messages for all office staff as appropriate.
- Maintain security access on premises during normal working hours, enforcing the use of the visitor sign in kiosk and ensuring all personnel within the office are authorized and accounted for.
- Update and distribute internal telephone directories, including numbers for office staff cellular phones, extensions, etc.
- Retrieve and distribute mail daily to the appropriate office staff members as necessary.
- Responsible for gathering, addressing, and sending courier packages for delivery as required.
- Order and control all office stationery products.
- Administer the company fleet program, including making driver changes or unit updates required, creating quarterly summary spreadsheets, and handling other requests.
- Assist new hires with completing the new hire package.
- Administer coveralls, handling ordering and cancelling service for employees and fielding concerns.
- Contribute to the team effort by completing other administrative tasks as directed by the Regional Manager.
- Graduate from a recognized office administration program or an equivalent combination of education, training, and experience.
- Proficiency in administrative services with 3 to 5 years of work experience as an administrative assistant.
- General experience in an office environment is required; experience working in a project environment would be considered an asset.
- Safety oriented.
- Strong interpersonal skills and the ability to interact and communicate with other team members having a variety of backgrounds.
- Demonstrated competency in Microsoft Office Applications.
- SAP knowledge would be considered an asset.
- Able to act independently and take a proactive approach to tasks.
- Strong communication and organizational skills.
- Able to produce information that is accurate, well laid out, within a reasonable period.
- Be able to adapt and react to a fast-paced ever-changing environment.
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