Casual Administrative Assistant

3 weeks ago

Sparwood, Canada International Union of Operating Engineers Local 115 Full time

The International Union of Operating Engineers Local 115 is seeking a Part-time Permanent Administrative Assistant to provide direct administrative services in our Sparwood office.

**_____________________________________**

**Job Title**: Part-time Permanent Administrative Assistant

**Hourly rate of pay**: $30.97

**Location**: Burnaby, BC

**Hours**: 20 hours per week - Monday to Friday; 9:00am to 1:00pm

**_____________________________________**

The Administrative Assistant must present a positive and professional image to all visitors, suppliers, inquiries, and other persons. This position will be required to maintain confidentiality and to professionally interact with employees, management and the public.

**Key Responsibilities**:

- Assist Business Representative in completing documentation and contacting members.
- Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
- Coordinate the preparation and submission of summary briefs, draft reports, background documentation, and research.
- Maintain member records within internal database.
- Prepare travel schedules, and maintain work schedules and calendars.
- Ensure adequate levels of office supplies and place orders as required.
- Coordinate postal and courier services.
- Transcribe letters and meeting minutes.
- Other duties as required.

**Education and Experience**:

- Secondary school diploma required.
- A minimum of 3 to 5 years’ experience in administrative role.
- A post-secondary diploma in business administration or relevant discipline preferred.

**Requirements**:

- Intermediate knowledge and use of Microsoft Office Suite (Outlook, Word, and Excel).
- Strong verbal communication and interpersonal skills together with a customer service focus and a professional and respectful approach.
- Strong organization skills with the ability to balance competing priorities and effectively deal with changing situation or priorities.
- Ability to work independently.
- Ability to prioritize tasks with mínimal supervision while working within broad guidelines.
- Proven time management and multitasking skills.
- Proven ability to develop and maintain business relationships with all levels within the organization and with other business associates.
- Ability to maintain a high degree of accuracy and attention to detail.

**We thank all applicants for their interest. Note that only applicants who have been short-listed will be contacted for an interview.**

**Job Type**: Casual

**Salary**: $30.97 per hour

**Benefits**:

- Flexible schedule
- On-site parking

Schedule:

- No weekends

COVID-19 considerations:

- Office is not open to the public.
- Masks are worn when not at your work station.

**Education**:

- Secondary School (required)

**Experience**:

- Administrative Assistant: 3 years (preferred)

Work Location: In person

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