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Administrative Coordinator

2 months ago

Sparwood, Canada Komatsu Full time
Job Overview

Reports to: Manager, Planning and Administration

Shift: 5 x 2 – EDO eligible

Term: 16 month fixed-term contract

Location: Sparwood, BC

Relocation: This position does not offer relocation

Key Job Responsibilities
  • Provide professional reception services to visitors, directing and instructing them as necessary
  • Ensure visitors are announced to the appropriate office staff and their wait time is kept to a minimum
  • Manage incoming telephone calls, re-directing where required, and answer inquiries and take messages for all office staff as appropriate
  • Maintain security access on premises during normal working hours, enforcing the use of the visitor sign in kiosk and ensuring all personnel within the office are authorized and accounted for
  • Update and distribute internal telephone directories, including numbers for office staff cellular phones, extensions, etc.
  • Retrieve and distribute mail to the appropriate office staff members as necessary
  • Responsible for gathering, addressing, and sending courier packages for delivery as required
  • Order and control all office stationery products
  • Administer the company fleet program, including making driver changes or unit updates required, creating quarterly summary spreadsheets, and handling other requests
  • Assist new hires with completing the new hire package
  • Administer coveralls, handling ordering and cancelling service for employees and fielding concerns
  • Contribute to team effort by completing other administrative tasks as directed by the Regional Manager
Qualifications/Requirements
  • Graduate from a recognized office administration program or an equivalent combination of education, training, and experience
  • Proficiency in administrative services with 3 to 5 years of work experience as an administrative assistant
  • General experience in an office environment is required; experience working in a project environment would be considered an asset
  • Safety oriented
  • Strong interpersonal skills and the ability to interact and communicate with other team members having a variety of backgrounds
  • Demonstrated competency in Microsoft Office Applications
  • SAP knowledge would be considered an asset
  • Able to act independently and take a proactive approach to tasks
  • Strong communication and organizational skills
  • Able to produce information that is accurate, well laid out, within a reasonable period
  • Be able to adapt and react to a fast-paced ever-changing environment