Administrative Support Specialist

6 days ago

Mississauga, Ontario, Canada Anton Dharmaseelan Mortgage Agent Full time
Job Title: Office Administrative Assistant

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Anton Dharmaseelan Mortgage Agent.

Job Summary

The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities
  • Coordinate the flow of information within the team and ensure timely communication
  • Direct and control daily operations, including managing contracts and overseeing the preparation of reports
  • Evaluate daily operations and identify areas for improvement
  • Open and distribute mail and other materials, and maintain manual and computerized information filing systems
  • Plan and control budget and expenditures, and order office supplies and maintain inventory
  • Schedule and confirm appointments, and arrange travel and related itineraries
  • Supervise other workers, train them, and provide customer service
  • Record and prepare minutes of meetings, seminars, and conferences, and determine and establish office procedures and routines
  • Manage digital databases, conduct research, and perform data entry
  • Work with the marketing department to understand and communicate marketing messages to the field
Requirements
  • 1 year to less than 2 years of experience in an administrative role
  • Secondary (high) school graduation certificate
  • Ability to multitask, work under pressure, and meet tight deadlines
  • Excellent communication and organizational skills
  • Ability to work in a fast-paced environment and adapt to changing priorities
What We Offer
  • Group insurance benefits
  • Opportunities for professional growth and development

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