Administrative Coordinator for Educational Institution

4 weeks ago

Victoriaville, Quebec, Canada Marjolaine Dion C.O. et RH Full time
Position Overview

The role of the School Secretary at Marjolaine Dion C.O. et RH is crucial for ensuring the smooth operation of our educational facility. This position requires a detail-oriented individual with strong organizational skills and the ability to manage multiple tasks effectively.

Qualifications
  • Education: Completion of a trades certificate or diploma in a relevant field.
  • Experience: A minimum of 2 years and up to 3 years of experience in a similar role.
Work Environment

This position is set within an educational setting, providing a dynamic and engaging atmosphere.

Key Responsibilities
  • Facilitate the flow of information among team members.
  • Assess and enhance daily operational processes.
  • Manage incoming mail and distribute materials appropriately.
  • Organize and plan daily administrative functions.
  • Establish and implement office procedures and routines.
  • Handle telephone communications and relay messages efficiently.
  • Respond to electronic inquiries in a timely manner.
  • Address employee questions and resolve complaints.
  • Procure office supplies and oversee inventory management.
  • Welcome visitors and guide them to the appropriate contacts or service areas.
  • Type and proofread various documents, including correspondence and forms.
  • Conduct research as needed to support office functions.
  • Perform data entry tasks accurately.
  • Carry out basic bookkeeping responsibilities.
Technical Skills

Proficiency in MS Office is essential for this role.

Safety and Security

A criminal record check is required for this position.

Transportation Requirements

Having personal transportation is necessary for commuting.

Work Conditions
  • Ability to work independently and manage time effectively.
  • Strong attention to detail is crucial.
Personal Attributes
  • Capability to multitask efficiently.
  • Excellent verbal and written communication skills.
  • Highly organized and reliable.
  • Strong time management abilities.
  • Dependable and trustworthy.
Benefits
  • Financial Benefits: Group insurance benefits are provided.
  • Other Benefits: Free parking is available for employees.
  • Work Schedule: Permanent position with 32.5 hours per week.
  • Work Language: French is the primary language used.

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