Administrative Coordinator for Educational Institution

4 weeks ago

Victoriaville, Quebec, Canada Marjolaine Dion C.O. et RH Full time
Position Overview

The role of the School Secretary at Marjolaine Dion C.O. et RH is crucial for ensuring smooth operations within the educational environment. This position requires a blend of administrative skills and interpersonal abilities to effectively manage daily tasks.

Qualifications
  • Education: Completion of a trades certificate or diploma in a relevant field.
  • Experience: A minimum of 2 to 3 years in a similar administrative role.
Work Environment

This position is situated within an educational framework, emphasizing collaboration and communication.

Key Responsibilities
  • Facilitate the flow of information among team members.
  • Assess and enhance daily operational procedures.
  • Manage incoming correspondence and distribute materials accordingly.
  • Organize and plan daily administrative functions.
  • Establish and maintain office protocols and routines.
  • Handle telephone communications and relay messages effectively.
  • Respond to electronic inquiries and provide necessary information.
  • Address employee inquiries and resolve complaints.
  • Procure office supplies and oversee inventory management.
  • Welcome visitors and guide them to appropriate contacts or service areas.
  • Prepare and review documents, ensuring accuracy and professionalism.
  • Conduct research as needed to support administrative tasks.
  • Perform data entry with precision.
  • Assist with basic bookkeeping responsibilities.
Technical Proficiency
  • Proficient in MS Office Suite.
Safety and Security
  • Completion of a criminal record check is required.
Transportation Requirements
  • Possession of personal transportation is necessary.
Work Conditions
  • Ability to work independently and efficiently.
  • Strong attention to detail is essential.
Personal Attributes
  • Exceptional multitasking abilities.
  • Strong oral and written communication skills.
  • Highly organized and reliable.
  • Effective time management skills.
  • Dependable and consistent in performance.
Additional Information
  • Financial Benefits: Group insurance benefits available.
  • Other Benefits: Free parking provided.
  • Work Term: Permanent position.
  • Work Language: French.
  • Hours: 32.5 hours per week.

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