Administrative Support Specialist

2 days ago

Edmonton, Alberta, Canada Celestial Immigration Full time
About the Role

Celestial Immigration is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Supervise and Train Colleagues

Provide guidance and support to other administrative staff members, helping them to develop their skills and knowledge.

Establish Office Procedures

Develop and implement efficient office procedures and routines to ensure the effective management of our administrative tasks.

Schedule Appointments and Manage Calendars

Coordinate and schedule appointments, meetings, and events, ensuring that all necessary arrangements are made.

Provide Excellent Customer Service

Offer a high level of customer service to our clients, responding to their inquiries and resolving any issues that may arise.

Compile Data and Statistics

Collect and analyze data, statistics, and other information to support our business operations.

Manage Office Supplies and Inventory

Order and maintain office supplies, ensuring that we have the necessary resources to operate effectively.

Arrange Travel and Itineraries

Coordinate travel arrangements, including booking flights, hotels, and other necessary accommodations.

Provide Reception Services

Act as the first point of contact for visitors, clients, and other stakeholders, providing a warm and welcoming reception service.

Set Up and Maintain Filing Systems

Develop and maintain manual and computerized filing systems, ensuring that all documents and records are accurately stored and easily accessible.

Prepare Correspondence and Documents

Compose and proofread correspondence, reports, and other documents, ensuring that they are accurate and well-presented.

Support for Diverse Groups
  • Mentorship and Coaching

Offer mentorship, coaching, and networking opportunities to support the development of our employees, including those from diverse backgrounds.

Support for Newcomers and Refugees

Provide mentorship programs that pair newcomers and refugees with experienced employees, helping them to settle into their new roles.

Support for Youth and Veterans

Offer mentorship, coaching, and networking opportunities to support the development of our youth and veteran employees.

Support for Indigenous People and Visible Minorities

Provide mentorship programs that pair Indigenous people and visible minorities with experienced employees, helping them to develop their skills and knowledge.

Work Environment
  • Work Language

English

Hours of Work

40 hours per week

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