Office Coordinator

4 weeks ago


Sydney, Nova Scotia, Canada Dr. Yavari Medical Inc. Full time
Position Overview

We are seeking a dedicated and detail-oriented Administrative Assistant to support our operations at Dr. Yavari Medical Inc.. This role is essential in ensuring smooth administrative processes and enhancing the efficiency of our office environment.

Qualifications
  • Education: Secondary (high) school graduation certificate or equivalent experience.
  • Experience: 1 year to less than 2 years in a similar role.
Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Document and prepare minutes for meetings and conferences.
  • Establish and maintain office procedures and routines.
  • Develop and implement recruitment strategies.
  • Schedule and confirm appointments efficiently.
  • Manage contracts and related documentation.
  • Handle telephone communications and relay messages accurately.
  • Respond to electronic inquiries promptly.
  • Compile and analyze data, statistics, and other relevant information.
  • Order and maintain office supplies and inventory.
  • Arrange travel plans, itineraries, and reservations.
  • Type and proofread various documents and correspondence.
  • Perform data entry tasks with precision.
  • Provide exceptional customer service to clients and stakeholders.
  • Plan, organize, direct, control, and evaluate daily operations.
Technical Skills
  • Proficient in MS Excel and MS Word.
Work Environment
  • Attention to detail is crucial.
  • Ability to handle repetitive tasks effectively.
Personal Attributes
  • Highly organized and efficient.
  • A strong team player.
Employment Details
  • Employment Type: Permanent
  • Work Language: English
  • Working Hours: 40 hours per week

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