Business Operations Coordinator

4 weeks ago

Toronto, Ontario, Canada Oak View Group Full time

Overview

The Business Operations Coordinator will deliver essential administrative assistance to the OVG Canada headquarters and the Canadian President. Key responsibilities encompass supporting the SVP of Revenue with accounts payable and receivable tasks, ensuring compliance in employee personnel files, managing basic HR functions, scheduling, overseeing office operations, and performing general clerical duties.

It is imperative for the Coordinator to possess strong multi-tasking abilities, organizational skills, and the capacity to prioritize tasks effectively. Given the dynamic nature of our operations, the successful candidate will focus on and prioritize the most critical and time-sensitive administrative responsibilities.

This position offers an hourly wage ranging from $26.44 to $28.85.

Benefits for Full-Time Roles: Health, Dental, and Vision insurance, along with paid time off including vacation days, sick days, and 12 holidays.

Responsibilities

  • Provide comprehensive office, administrative, and accounting support.
  • Assist in financial expense and revenue tracking and reporting between the OVG finance team and the SVP of Revenue.
  • Gather, expense, and monitor data from vendors and various sources, generating reports on OVG's operational performance for venue management.
  • Deliver general office and clerical support, including copying, filing, correspondence, and handling telephone inquiries.
  • Manage basic Human Resources functions, including maintaining personnel files, addressing employee inquiries regarding scheduling, supporting new hire orientation, and keeping employee hour logs.
  • Communicate any accounting, HR, employee relations, safety, policy, or procedural concerns to management promptly and responsibly.

Qualifications

  • Bachelor's degree in business, accounting, finance, or a related field.
  • One to two years of experience in an administrative role.
  • Fundamental understanding of financial reporting principles and practices.
  • High proficiency with computers in a Windows environment, including Microsoft applications.
  • Experience in preparing accurate spreadsheets and reports.
  • Consistent attention to detail, accuracy, and validity.
  • Able to multi-task in a fast-paced, evolving environment and work effectively under deadline pressure.
  • Capable of interacting and collaborating with all team members in a professional and supportive manner.
  • Excellent organizational and time management skills, with the ability to delegate tasks as necessary.
  • Commitment to the highest standards of ethics, integrity, professionalism, and discretion.
  • Ability to cultivate and maintain cooperative working relationships with company and business contacts.

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