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Business Operations Coordinator
3 months ago
Overview
The Business Operations Coordinator will deliver administrative assistance to the OVG Canada headquarters and the Canadian President. Responsibilities may encompass a variety of tasks, including supporting the SVP of Revenue with accounts payable and receivable duties, ensuring compliance with hourly employee personnel records, managing basic HR functions, scheduling, office management, and general clerical tasks.
It is essential for the Coordinator to possess strong multi-tasking abilities, organizational skills, and the capacity to prioritize tasks effectively. Given the dynamic nature of our operations, the ideal candidate will focus on and prioritize the most critical and time-sensitive administrative responsibilities.
This position offers an hourly wage ranging from $26.44 to $28.85.
Benefits for Full-Time Roles: Health, Dental, and Vision insurance, along with paid time off including vacation days, sick leave, and 12 holidays.
Key Responsibilities
- Provide comprehensive office and administrative support.
- Assist in financial expense and revenue tracking and reporting in collaboration with the OVG finance team and the SVP of Revenue.
- Gather, expense, and monitor data from vendors and various sources, generating reports on OVG's operational performance for venue management.
- Offer general clerical support, including copying, filing, correspondence, and handling telephone inquiries.
- Manage basic Human Resources functions, such as maintaining personnel files, addressing employee inquiries regarding scheduling, supporting new hire orientation, and keeping employee hour logs.
- Communicate any accounting, HR, employee relations, safety, policy, or procedural concerns to management promptly and responsibly.
Qualifications
- Bachelor's degree in business, accounting, finance, or a related field.
- One to two years of experience in an administrative role.
- Fundamental understanding of financial reporting principles and practices.
- High proficiency with computers, particularly in a Windows environment, including Microsoft applications.
- Experience in preparing accurate spreadsheets and reports.
- Consistent attention to detail, accuracy, and validity.
- Able to multi-task in a fast-paced, evolving environment while managing deadlines effectively.
- Proficient in interacting and collaborating with all team members in a professional and supportive manner.
- Excellent organizational and time management skills, with the ability to delegate tasks as necessary.
- Commitment to the highest standards of ethics, integrity, professionalism, and discretion.
- Ability to foster and maintain cooperative working relationships with company and business contacts.
