Administrative Support Specialist
3 weeks ago
Job Summary
The Administrative Assistant plays a vital role in supporting the Community Health site, working closely with the Site Lead to provide administrative services and ensure the smooth operation of the site.
Key Responsibilities
- Provide reception services, including answering phone calls, responding to emails, and greeting visitors
- Perform general office duties, such as data entry, record-keeping, and filing
- Maintain accurate and up-to-date records, including patient information and statistical data
- Assist with special projects and events, as required
Requirements
- Administrative Secretary course from a recognized education institution or equivalent combination of education and experience
- Demonstrated proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- A minimum of two years related experience
- Experience maintaining records, data entry, and compiling statistics
- Effective oral and written communication skills, including a courteous telephone manner
- Demonstrated strong interpersonal and organizational skills
- Ability to work independently and with minimum supervision
- Knowledge of PHIA, privacy laws, regulations, and standard procedures
- Ability to respect and promote a culturally diverse population
- Demonstrated ability to meet the physical and mental demands of the job
- Demonstrated ability to respect confidentiality, including paper, electronic formats, and other mediums
- Good work and attendance record
Conditions of Employment
- Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check, and Child Abuse Registry Check, as appropriate
- All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy
- Requires a valid Class 5 driver's license, an all-purpose insured vehicle, and liability insurance of at least $1,000,000.00
We are committed to creating a workplace that is inclusive and respectful of all employees. If you are a motivated and detail-oriented individual who is passionate about providing excellent administrative support, we encourage you to apply today.
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