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Administrative Assistant

2 months ago

Fredericton, New Brunswick, Canada LJW Catering Full time
Job Summary

LJW Catering is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to staff members, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate records, including filing, scanning, and shredding documents.
    • Coordinate travel arrangements, including booking flights, hotels, and rental cars.
  • Office Operations
    • Oversee the day-to-day operations of the office, including maintaining a clean and organized workspace.
    • Manage office supplies, including ordering and inventorying.
    • Coordinate meetings and events, including scheduling, catering, and logistics.
  • Communication
    • Develop and maintain relationships with internal and external stakeholders, including vendors, clients, and partners.
    • Prepare and distribute meeting minutes, agendas, and other communication materials.
  • Analysis and Reporting
    • Collect and analyze data to inform business decisions.
    • Prepare and present reports to management and stakeholders.
Requirements
  • Education
    • Bachelor's degree in Business Administration, Communications, or related field.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Proficient in Microsoft Office and Google Suite.