Litigation Assistant

4 days ago

Montreal, Quebec, Canada KRB Avocats | Lawyers Full time
About KRB Avocats | Lawyers

We are a leading Canadian law firm specializing in business law, with a focus on mergers and acquisitions, real estate, finance, and commercial litigation. Our culture is dynamic, collaborative, agile, and driven. We value our employees and strive to deliver excellent service to our clients.

Our Team

We are seeking a full-time Litigation Assistant to join our Litigation Group in Montreal. The candidate in this role will provide administrative support to a dynamic team and play a key role in supporting high-profile transactions.

Key Responsibilities
  • Document Preparation
    • Prepare, edit, format, print, scan, and revise correspondence, memoranda, litigation documents, reports, forms, labels, and other materials.
    • Proofread documents and check for appropriate format, spelling, grammar, and clarity.
  • File and Time Management
    • Manage files, including opening new files, maintaining large and complex files, developing, maintaining, and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
    • Work with Records Management and Administrative Clerks to create, maintain, and store client files as appropriate.
    • Manage key dates and update calendars for assigned lawyers, including their meetings, appointments, due dates, and client-related activities.
    • Update contact names and addresses in the client database on a regular basis.
  • Lawyer and Client Support
    • Coordinate client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
    • Review and route incoming mail and fax communications; prepare and process outgoing mail and faxes; and arrange for specialized mail or messenger services as required.
    • Receive, handle, screen, and/or direct incoming calls as directed by lawyers; respond to routine inquiries and requests from clients; and take messages as required.
  • Financial and Administrative Functions
    • Assist with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process.
    • Work with Finance to coordinate new Client and Matter openings and payment matters.
    • Perform such duties as may be reasonably assigned from time to time.
    Requirements
    • Education
      • Legal Assistant Diploma or equivalent.
    • Experience
      • Minimum three (3) years of experience as a litigation legal assistant.
    • Skills
      • Excellent oral and writing skills in French and English.
      • Excellent time-management and organizational skills.
      • Strong attention to detail and superior word processing, spelling, proofreading, and editing skills.
      • Capacity to perform duties with speed and accuracy.
      • Strong time management, organizational, and multi-tasking skills and ability to work under pressure to meet important deadlines.
      • Ability to follow-up on files and delays with minimal supervision.
      • High level of discretion and confidentiality.

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