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Litigation Assistant

2 months ago

Montreal, Quebec, Canada KRB Avocats | Lawyers Full time
{"title": "Litigation Assistant", "description": "Key Responsibilities

As a Litigation Assistant at KRB Avocats | Lawyers, you will provide administrative support to our dynamic Litigation Group in Montréal. Your key responsibilities will include:

  • Managing files, including opening new files, maintaining large and complex files, and preparing and revising legal documents.
  • Working with Records Management and Administrative Clerks to create, maintain, and store client files as appropriate.
  • Managing key dates and updating calendars for assigned lawyers, including meetings, appointments, due dates, and client-related activities.
  • Updating contact names and addresses in the client database on a regular basis.
Supporting Lawyers and Clients

You will also be responsible for:

  • Coordinating client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
  • Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
  • Receiving, handling, screening, and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
Financial and Administrative Functions

In addition, you will:

  • Assist with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process.
  • Work with Finance to coordinate new Client and Matter openings and payment matters.
  • Perform such duties as may be reasonably assigned from time to time.
Requirements

To be successful in this role, you will need:

  • A Legal Assistant Diploma or equivalent.
  • Minimum three (3) years of experience as a litigation legal assistant.
  • Excellent oral and writing skills in French and English.
  • Excellent time-management and organizational skills.
  • Strong attention to detail and superior word processing, spelling, proofreading, and editing skills.
  • Capacity to perform duties with speed and accuracy.
  • Strong time management, organizational, and multi-tasking skills and ability to work under pressure to meet important deadlines.
  • Ability to follow-up on files and delays with minimal supervision.
  • High level of discretion and confidentiality.
What We Offer

At KRB Avocats | Lawyers, we offer:

  • A warm and friendly work environment.
  • Career progression tailored to your ambitions.
  • An inclusive and dynamic work atmosphere.
  • A flexible and hybrid work schedule (telecommuting possible).
  • A new office in a bright and spacious new space.
  • A comprehensive group health benefits plan.
  • A bank of annual personal days to reconcile professional and personal life.
  • Employee assistance program and telemedicine service at your fingertips.
  • A culture where diversity, equity, and inclusion are not only valued, but celebrated.
", "lang_code": "en-US"}