IT and Procurement Project Coordinator

3 days ago

Prince George, British Columbia, Canada Commonwealth of Virginia Full time
Job Summary

We are seeking an experienced Project Coordinator to assist the Commonwealth of Virginia in achieving Tier 2 operational authority in both Information Technology (IT) and Procurement. The successful candidate will be responsible for coordinating project activities, tracking timelines, and collaborating with the project team to achieve the desired outcomes.

Key Responsibilities
  • Be conversant with the Virginia Acts of Assembly-2008 Session, Chapter 824 and be able to interpret and track the timelines in this legislation.
  • Be knowledgeable with all documentation related to Tier 2 operational authority as provided by the Commonwealth of Virginia.
  • Build on the project team's strategic vision in implementing Tier 2.
  • Schedule meetings and develop agendas for meetings and assign tasks with deadlines.
  • Collaborate and coordinate with the project team and schedule meetings for every other week.
  • Help and leverage a network of professionals, expertise, and resources to support the Commonwealth of Virginia in achieving Tier 2 operational authority in IT and procurement.
  • Lead both in-person and virtual bi-weekly team meetings to discuss progress and maximize productivity.
  • Coordinate all activities and details of Tier 2 work.
  • Conduct research and resources to inform the project team of the latest developments in achieving Tier 2.
  • Prioritize and ensure the project team is completing tasks in a timely manner and according to deadlines.
  • Coordinate calls or other resources in collaboration with other partners.
  • Ensure the implementation of all IT and procurement work that will assist and support Tier 2 status.
  • Collaborate with the Commonwealth of Virginia staff and college communications and marketing staff to provide informational materials for the RBC Board of Visitors Committee, and other key stakeholders on the progress and initiatives of Tier 2.
  • Use an enterprise project management tool to track team progress, deadlines, budget, milestones, and other project-related activities.
  • Write progress reports for the President, Cabinet, and BOV. Prepare presentations for the Tier 2 team.
  • Record meeting notes.
Requirements
  • Be knowledgeable of applicable SCHEV guidance and the 2005 Performance Restructuring Act.
  • Be knowledgeable of applicable VA Codes (Title 23 Chapter 10) regarding Higher Education Tier requirements.
  • Experience and knowledge of project management and/or project coordination principles.
  • Demonstrated ability in leading strategic direction and project plan development.
  • Ability to understand or learn basic IT and auditing concepts such as the Virginia Auditor of Public Accounts audits, cybersecurity policies, the Virginia Information Technologies Agency (VITA) COV (Commonwealth of Virginia) RAMP (Risk Authorization and Management Program) process, and Virginia IT procurement laws, processes, and procedures.
  • Experience and knowledge of using project management tools to track project goals, objectives, milestones.
  • Ability to communicate consistently and clearly with the project team and other stakeholders.
  • Ability to facilitate and lead a college IT, business, and procurement project team dedicated to achieving Tier 2 status.
  • Demonstrated ability to focus on the big picture while overseeing and identifying the details of a major initiative.
  • Must be reliable and consistent in communication with the project team. Must be able to respond to project team and other stakeholder issues within 48 hours (about 2 days) or less.
Additional Considerations
  • Knowledge and understanding of higher education institutions' operations.
  • Knowledge of Virginia state government operations, authority, and legislation as it pertains to the Virginia Acts of Assembly-2008 Session, Chapter 824, and the Code of Virginia § Memoranda of Understanding.
  • Project Management Professional certification.
  • Knowledge and understanding of the Virginia Information Technologies Agency (VITA).
  • Knowledge and understanding of the Virginia Higher Education Tier 2 process, legislation, and documents and evidence needed for Tier 2.

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