Administrative Support Specialist
2 days ago
Nortech Advanced NDT is seeking a highly skilled Office Administrator to join our team in Fort St. John. This is a permanent position with a regular schedule of 8am - 5pm, Monday to Friday, with occasional overtime opportunities. The successful candidate will be rewarded with a competitive annual salary of $60-70K, 4 weeks paid vacation, cumulative vacation pay, benefits, and bi-weekly performance incentives.
Key Responsibilities- Manage and execute administrative functions to support business operations
- Monitor, review, and complete minor revisions for field reports and invoices daily
- Generate and organize timesheets for processing by payroll weekly
- Perform book-keeping and filing of receipts and invoices for purchases
- Organize meetings and greet visitors, vendors, and clients
- Answer phones and relay calls and messages
- Generate and maintain schedules and calendars
- Organize, file, and summon documents in the company database
- Maintain general office housekeeping and cleaning
- Learn and adhere to company policies and procedures
- Interact with suppliers and customers via email, in person, or on the phone
- Assist with accounts payable and accounts receivable as required
- Pick up office supplies and run general errands around town
- Valid Driver's license required
- Knowledge of standard Oil and Gas activities and common HSE requirements
- Knowledge of welding, Oil and Gas construction and/or non-destructive testing an asset
- Experience with company databases, filing structure, and naming conventions
- Proficient with Microsoft products including Outlook, Word, Excel, Teams, and SharePoint
- Proficient with Adobe Acrobat Standard
- Excellent oral and written communication skills
- Ability to identify problems or potential problems and implement solutions
- Experience with billing and timekeeping support tasks
- Demonstrated ability to work in a dynamic work environment and maintain effective working relations with a diverse workforce
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