Administrative Coordinator

3 weeks ago

Montreal, Quebec, Canada CB Canada Full time

Position: Administrative Coordinator

CB Canada, a prominent visual effects studio, is seeking an Administrative Coordinator to provide essential support to the executive team as they navigate their expansion. This dynamic organization, comprising approximately 40 staff members, primarily operates remotely, with occasional in-person requirements at the studio.

Key Responsibilities:

  • Assist in the revision and updating of various administrative documents
  • Maintain and manage the employee records database
  • Support the executive team in drafting employment contracts and confidentiality agreements
  • Facilitate visa applications for international employees
  • Handle additional HR-related responsibilities
  • Assist the internal accountant by maintaining accounting records
  • Process credit card transactions and manage invoices
  • Support managers with various administrative tasks and ensure deadlines are met
  • Organize agendas, emails, and travel arrangements for management
  • Prepare meeting materials, send invitations, and document minutes or reports
  • Keep various lists and records updated, ensuring timely follow-ups
  • Address inquiries and follow up on ongoing cases

Qualifications:

  • Fluency in French (both spoken and written) and advanced proficiency in English
  • Technical diploma in Human Resources, Accounting, Administration, or a related discipline
  • Previous experience in a similar administrative role
  • Proficient in Google Workspace, Microsoft Office Suite, and other relevant platforms

This organization is a leading talent management firm that connects highly qualified job seekers with opportunities in major companies. They provide contract, temporary, and permanent placement solutions across various sectors including finance, accounting, technology, marketing, creative, and administrative support. CB Canada is dedicated to advocating for candidates' interests and promoting their profiles to potential employers, offering access to top job opportunities, competitive compensation, and benefits.

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