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Administrative Coordinator

2 months ago

Montreal, Quebec, Canada Colliers Project Leaders Full time

Job Summary:

We are seeking an experienced and organized Administrative Coordinator to join our team at Colliers Project Leaders. As an Administrative Coordinator, you will play a pivotal role in ensuring the seamless operation of our business unit, providing essential support to our team members.

Key Responsibilities:

  • Provide administrative support to internal stakeholders, ensuring the success of our business.
  • Ensure the office environment is professional at all times.
  • Coordinate incoming and outgoing mail and couriers, send and receive general office correspondence, prepare and assemble documents, and assist with administration of all office functions.
  • Research, book, and manage travel arrangements for regional staff through Corporate Traveller.
  • Complete month-end administrative duties, such as company car mileage logs and visa reconciliations, ensuring deadlines are met.
  • Track and follow up on completion of staff weekly and monthly timesheets, ensuring deadlines are met.
  • Request insurance and Worker's Compensation certificates for projects and proposals as needed.
  • Support Quality Assurance processes as delegated by the Quality Assurance Delegate.
  • Support other regional committees, such as Social Responsibility, Fun Committee, and Diversity and Inclusion teams.

Requirements:

  • Fluency in both French and English.
  • Excellent communication and organizational skills.
  • 2-5 years' experience in an administrative capacity or as an Administrative Assistant.
  • Superior computer skills in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • A post-secondary diploma or degree in business administration is desirable.
  • An aptitude for managing competing priorities in a busy office environment.

What We Offer:

  • A flexible work environment.
  • Significant professional development, training, and a mentorship program.