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Executive Assistant

2 months ago

Nova Scotia, Canada Meridia Recruitment Solutions Full time
{"title": "Executive Assistant", "description": "

Executive Assistant Opportunity

Meridia Recruitment Solutions is partnering with Everwind Fuels to find an experienced Executive Assistant to support their senior leadership team in Halifax, NS.

The ideal candidate will be highly organized, proactive, and able to manage multiple priorities in a fast-paced environment. They will provide comprehensive administrative support to executives, ensuring smooth and efficient operations.

Key Responsibilities:

  • Administrative support: Manage executives' calendars, schedule meetings, coordinate travel arrangements, and handle correspondence.
  • Communication: Act as the point of contact between executives and internal/external stakeholders, managing information flow and facilitating communication.
  • Meeting coordination: Prepare agendas, take minutes, and ensure follow-up on action items for meetings.
  • Document management: Organize and maintain files, documents, and records, both physical and electronic.
  • Project assistance: Support special projects and initiatives, ensuring deadlines are met and objectives are achieved.
  • Event planning: Coordinate and organize company events, meetings, and conferences.
  • Research and reporting: Conduct research, compile data, and prepare reports and presentations as required.
  • Task prioritization: Prioritize and manage multiple tasks and projects simultaneously, ensuring deadlines are met.

Qualifications:

  • Bachelor's degree in business administration, communications, or a related field preferred.
  • Minimum of 3-5 years of experience as an Executive Assistant or in a similar role, preferably in a fast-paced environment.
  • Exceptional organizational and time-management skills.
  • Strong communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to handle confidential information with discretion.
  • Proactive problem-solving skills and ability to work independently.

We are looking for a highly organized and proactive Executive Assistant to join our team. If you thrive in a fast-paced environment and enjoy multitasking, this role is for you.

", "lang_code": "en-US"}