Highly Organized Executive Support Specialist

15 hours ago

Nova Scotia, Canada Meridia Recruitment Solutions Full time

Highly Organized Executive Support Specialist

Everwind Fuels is a dynamic organization committed to excellence and innovation, striving to use global renewable energy resources to create sustainable energy solutions with green hydrogen and green ammonia. Green hydrogen enables efficient, versatile, and long-term storage of renewable energy with wide use-cases: industrial production, transportation, chemical and fertilizer production, and electricity generation.

As an experienced results-driven professional, you will provide comprehensive administrative support to senior executives, ensuring smooth and efficient operations. Your attention to detail and proactive approach will be key in managing multiple priorities in a fast-paced setting.

Key Responsibilities:

  • Administrative support: Manage executives' calendars, schedule meetings, coordinate travel arrangements, and handle correspondence.
  • Communication: Act as the point of contact between executives and internal/external stakeholders, managing information flow and facilitating communication.
  • Meeting coordination: Prepare agendas, take minutes, and ensure follow-up on action items for meetings.
  • Document management: Organize and maintain files, documents, and records, both physical and electronic.
  • Project assistance: Support special projects and initiatives, ensuring deadlines are met and objectives are achieved.
  • Event planning: Coordinate and organize company events, meetings, and conferences.
  • Research and reporting: Conduct research, compile data, and prepare reports and presentations as required.
  • Task prioritization: Prioritize and manage multiple tasks and projects simultaneously, ensuring deadlines are met.

Requirements:

  • Bachelor's degree in business administration, communications, or a related field preferred.
  • Minimum of 3-5 years of experience as an Executive Assistant or in a similar role, preferably in a fast-paced environment.
  • Exceptional organizational and time-management skills.
  • Strong communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to handle confidential information with discretion.
  • Proactive problem-solving skills and ability to work independently.
  • Flexible and adaptable to changing priorities and demands.

We are seeking a highly organized and proactive professional who takes initiative and anticipates the needs of others. The ideal candidate demonstrates dependability and consistency in performance, maintains a high level of professionalism and integrity, and works well with others to contribute to a positive team environment.

The estimated salary for this position is $55,000 - $65,000 per year, depending on experience and qualifications. Meridia Recruitment Solutions is thrilled to partner with Everwind Fuels to bring an experienced Executive Assistant to their dynamic team in Halifax, NS.

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