Administrative Assistant

1 week ago

Brantford, Ontario, Canada The Chinese Sisters Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Chinese Sisters. As an Administrative Assistant, you will play a vital role in supporting our office operations and ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
  • Record Keeping: Maintain accurate and up-to-date records of meetings, seminars, and conferences, including minutes and action items.
  • Office Procedures: Develop and implement office procedures and routines to ensure efficient and effective operations.
  • Scheduling: Schedule and confirm appointments, meetings, and events.
  • Communication: Answer electronic enquiries, respond to phone calls, and relay messages to team members.
  • Data Management: Compile data, statistics, and other information to support business decisions.
  • Supply Management: Order office supplies and maintain inventory levels.
  • Customer Service: Greet visitors, direct them to contacts or service areas, and provide general information about our business.
  • Document Management: Set up and maintain manual and computerized information filing systems.
  • Project Support: Assist in the preparation of brochures, reports, newsletters, and other materials.
Support for Newcomers and Refugees
  • Integration Support: Support the social and labour market integration of newcomers and/or refugees, including facilitating access to community resources, language training, and skills training.
  • Recruitment: Recruit newcomers and/or refugees who were displaced by a conflict or a natural disaster.
  • Credential Recognition: Support newcomers and/or refugees with foreign credential recognition.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year of experience in an administrative role.
Working Conditions
  • Work Language: English.
  • Work Term: Permanent.
  • Hours: 35 hours per week.

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